Advantages of Spaces Management in your Hotel
- Space Management: You can have control of spaces and events that are in your hotel, entering all the spaces to verify their availability and thus have the options to close a sale of an event according to its operation.
- Automation in the Process of Quotation and Service Orders: The hotel is trained to load the configuration of Spaces, Services, Equipment and Products, which allows the quotation to be immediate when loading an event and avoid making the quote to an excel, copy the tables to a word and then attach this file or copying everything in a new email. Service orders optimize the order for each space avoiding confusion or delays for the services of each event.
- Control of Payments and Invoicing for Each Event: You can verify the payment of each event since it is handled in its own Point of Sale "Events". You can keep track of prepayments applied to each event, have the corresponding reports and verify the status of each payment "Open" (not yet charged), "Paid" (accounts paid); "Cancelled" (accounts that the payment is cancelled). Payment forms are created according to your hotel's operations.
- Statistical Information of Spaces: Statistical reports of the sale of spaces and forecast, consult the use of the spaces and take occupancy percentages.
- Integration with Other Modules: like all Novohit® applications, it integrates naturally with other operational and administrative modules. Integration with the Point of Sales module, to control payments for all events. Also integrated with Front Office modules. You can associate space reservations to room reservations, transfer charges to room accounts or miscellaneous folios and invoicing from your own point of sales.
- Parameterization: adaptability and flexibility, Spaces Management allows you to create diverse operations for the administration of spaces, patios, rooms, offices and much more.
- Facilitates and Supports the Management of the Sales Area: when registering an EVENT, it remains in the HISTORY of Events, allowing you to search for REPEATING EVENTS of the Companies, such as end-of-year parties, Training, having an online control of the prices and services offered.
- Availability Control by Days and Times.
- Management of different types of rates according to the market to which the customers belong.
- Daily control of the consumption of the event versus what was booked, with the possibility of consolidating a single account at the end of the event.
Related Articles
Reservation of Spaces
This document explains how to make reservations in the Spaces Management module. Go to: Spaces → Reservation of Spaces A new window will open which will allow you to start with the Spaces booking application with the following options: Button to ...
Out of Service Spaces
To take a space out of service you must do the following: Open the Spaces Management module and if you have several operations, select the one with the Space you want to take out of service is located. Click on the New Reservation button. An area ...
Spaces (Areas - Services - Equipment)
This module controls the operation of Events, Novohit Spaces systematizes the following processes and integrates them with the Back Office: Space Management: You can have control of Spaces and Areas, loading all the Spaces to verify their ...
No Equipment and Services are shown in the Spaces module.
You must configure all the Equipment and Services that you will use in the Spaces module for each Property/Company/Hotel. In brief: Register the Equipment/Services catalog (as the case may be) in Configurations → Spaces Configuration → Define ...
User not Assigned to Spaces
If you're entering the Spaces Management application (Spaces → Reservation of Spaces) you will see a message informing you that your user is not registered, you must assign your user to a workstation for this module. To resolve this detail, see: ...