Allotments Per Agencies/Companies

Allotments Per Agencies/Companies

In this application you will be able to assign allotments by agency, in a particular and specific way.  To enter this application, go to: Front Office → Sales → Allotments Per Agencies/Companies
When you enter you will see two sections:
  1. Search Assignment of Availability by Agency/Company/Dates: you will be able to search by agency or date.
  2. Room Availability Assigned to Agencies/Companies by Periods: you will see a list of agencies with their assigned availabilities.

Assign an Allotment to an Agency

To assign an Allotment to an agency you must click on the Insert button located at the bottom of the list of agencies (green color), the following screen will be displayed:



The following must be indicated in the Define Period of Room Availability for Agencies/Companies section:
Concept
Description
Agency or Company
Select from the drop-down list the agency or company to which Allotment is to be assigned.
Date From
Indicate the start date of the use of the room availability.
Date To
Indicate the date of termination of the use of room availability.
Description
Write a brief description.
Add button
Click this button to start adding Allotment for this agency.
Ignore button
Click this button to ignore the changes and close the log.

Clicking on the Add button will display the following screen:



This section shows the following:
Room Types: This column shows all the room types of the hotel numbered (in blue color).
Base Availability: In the drop down list shows the total rooms available for each room type, in this list you can select the Allotment that you want to assign to the agency for each of the room types.
Active Availability IBE Increment: These fields are only used in HotelRSV Booking Engine.
% Increment Over Base Rate: These fields are only used in HotelRSV Booking Engine.
Extra Availability for IBE: These fields is only used in HotelRSV Booking Engine.
% Increment Over Rate with Extra Availability: These fields are only used in HotelRSV Booking Engine.
At the end click on the Save button
Availability is assigned by room type.
Ask our Support Staff to verify the RsvWeb_Avail_Control and RsvWeb_Avail_NoAllot parameters so that the Allotment is considered in the booking registration processes and to verify if the Allotment is restrictive (if there is no Allotment assigned for an Agency, Company or Channel no bookings can be taken) or flexible, so that the system takes the global availability of the hotel if any Allotment is not assigned.
The fields reserved for the Booking Engine allow you to have a dynamic availability in the booking engine on the hotel's web page. Requires the Booking Engine service to be contracted.

Modify Allotments

If you do not assign allotment to an agency, by default Novohit will assign the actual availability.
To modify the allotment you must select the agency from the Pencil icon and modify according to the instructions in the previous point.

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