Charges to Account

Charges to Account

The nature of the Charges to Account operation is a decrease in banks. It is used to record direct charges to the account made by the banks to the company, for example: withholding taxes (ISR and IDE in Mexico), payment of taxes charged to the account, monthly payment of loans, etc.
The actions that can be performed are enter, modify and delete Charges to Account. The printing of the Charges to Account is done by pressing the Print button. In addition, it can be printed by clicking on the Print Receipt and Print (Blank Sheet) buttons.

Register Charges to Account

To make the register or deposit of the Charge to Account, follow the steps below:
Go to: Administration (Back Office) → Banking → Banking Operations.
To register the Charges to Account, click on the Insert icon in the Banking Operations section.
Enter the information corresponding to the Charges to Account in the Register Banking Operation section in the following fields:
Field
Description
# Account *
Click on the account to which you wish to debit the account.
Operation *
Select the Charges to Account operation.
Date *
Enter the day of the debit entry. 
Check Message
Not enabled in the Charges to Account operation. 
Deposit to Own Account
Not enabled in the Charges to Account operation. 
When Printing Reduce Balance *
Not enabled in the Charges to Account operation. 
Account Destination
Not enabled in the Charges to Account operation. 
#Document Transfer
Not enabled in the Charges to Account operation. 
Exchange Rate
1 is automatically displayed when the selected account is in pesos, but if it is a foreign currency account (dollars), the corresponding exchange rate is entered. This exchange rate is entered in the Daily Foreign Exchange Rate application. 
Supplier
Not enabled in the Charges to Account operation. 
Beneficiary
Not enabled in the Charges to Account operation. 
Purchasing Replenishment
Not enabled in the Charges to Account operation. 
# Document *
Number of the document being registered. The field is alphanumeric and can contain up to 20 digits.
# Check
Number of the check being deposited. The field is alphanumeric and can contain up to 20 digits.
Amount *
The amount of the Charges on Account that is being deposited.
Comment
Brief description of the transaction being registered. 
Press the Add button to save the information or the Ignore button to delete the entered information and return to the initial Banking screen.

Enter the details of the debit entry in the Register Accounting Entry of the Direct Transaction in Banks section with the corresponding information in the following fields:
Field
Description
Accounting Account *
Select the accounting accounts to be affected in both debit and credit. You can enter the number or name of the account or select from the catalog. 
Business Unit ID
Novohit can be implemented for corporations with branches (several business units) or one company. This field will be enabled only if there is more than one business unit, allowing the indicated profit and loss accounts to be assigned to the corresponding business unit. 
If it is a balance sheet account (assets, liabilities, equity), the business unit will be assumed by default (it will not be enabled). 
Amount *
Enter the amount of the accounting entry being registered.
Debit *
Automatically displays the checkbox indicating that the detail is a debit. If the detail is a credit, click on the checkbox to deactivate it. 
Concept
Brief description of the debt in this transaction being registered.
Press the Add button or the Ignore button to delete the information entered.
* Mandatory fields.
Only if the entry is balanced (total of the debit and credit columns are equal) it can be authorized and subsequently updated.
The entry of bank transactions or transactions is allowed if the accounting entry of the day of registration is not generated.

Modify Charges to Account

The Charges to Account can be modified both the header and the details of the accounting entries at the time of entry and after the entry before printing.
To make the modifications at the moment of the entry of the Debit to Account:
Header: Edit or modify the corresponding field in the Register Banking Operation section and then press the Save button.
Details: click on the Edit icon of the detail you wish to modify and then press the Save button.


To modify a Debit to Account at a later date (must be in register status):
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the Account Charge you wish to modify through a search in the Search Banking Operation section or directly in the Banking Operations section. 
In the Banking Operations section, click on the Edit icon of the Account Charge to which you wish to make the changes:
Header: Edit or modify the corresponding field in the Register Banking Operation section and then press the Save button.
Details: click on the Edit icon of the detail you wish to modify and then press the Save button.

Delete Account Charges

Charges to Account can be deleted at the time of entry and after entry if they have a register status.
To delete a Charge to Account at the time of entry: 
Press the Delete button. 
Confirm the deletion of the Charge to Account by pressing the Ok button and you will return to the initial screen. 
You can cancel the deletion of the entry by pressing the Cancel button. 
If you need to delete or eliminate an accounting entry detail: 
In the Accounting entry of transactions registered in Banks section, select the detail by clicking on the Edit icon. 
Click on the Delete button in the Accounting Entry Register of the Direct Transactions in Banks # section.
You can cancel the deletion of the detail by pressing the Ignore button. 

To delete a Charge to Account at a later date (must be in Register status):
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the Account Charge you wish to delete through a search in the Search Banking Operation section or directly in the Banking Operations section. 
In the Banking Operations section, click on the Edit icon of the Account Charge you wish to delete.
Press the Delete button.
Confirm the deletion of the Charge to Account by clicking on the Ok button and you will return to the initial screen.
If you press the Cancel button, the deletion of the Debit to Account will be cancelled and you will return to the Banking Operations section.


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