Collection of Deposits

Collection of Deposits

The nature of the Collection of Deposit operation is an increase in banks. It is used to register the deposits of the collection of invoices registered in the Accounts Receivable module.
The actions that can be performed are to enter, modify and delete the collection of deposits. Printing is done by clicking on the Print button, in addition, it can be printed by clicking on the Print Receipt and Print (Blank Sheet) buttons in the Register Banking Operation section.

Register Collection of Deposits      

To register the Collection of Deposit, perform the following steps:
Go to: Administration (Back Office) → Banking → Banking Operations.
  To register the collection of deposit, click on the Insert icon in the Banking Operations section.
Enter the information corresponding to the collection of deposit in the Register Banking Operations section in the following fields:
Field
Description
# Account *
Click on the account to which the collection deposit will be made. 
Operation *
Select the Collection of Deposit operation.
Date *
Enter the day of the collection deposit record or click on the calendar.
Check Message
Not enabled in the Collection of Deposit operation.
Deposit to Own Account
Not enabled in the Collection of Deposit operation.
When Printing Reduce Balance*
Not enabled in the Collection of Deposit operation.
Account Destination
Not enabled in the Collection of Deposit operation.
# Document Transfer
Not enabled in the Collection of Deposit operation.
Change Type
1 is automatically displayed when the chosen account is in pesos. But if it is an account in foreign currency (dollars) the corresponding exchange rate is entered. This exchange rate is entered in the Daily Foreign Exchange Rate application.
Supplier
Not enabled in the Collection of Deposit operation.
Beneficiary
Not enabled in the Collection of Deposit operation.
Purchases Replenishment
Not enabled in the Collection of Deposit operation.
# Document *
Number of the document being registered. The field is alphanumeric and can contain up to 20 digits.
# Check
Number of the check being deposited. The field is alphanumeric and can contain up to 20 digits.
Amount *
Amount of the collection of deposit being entered.
Comment
Brief description of the transaction being recorded.
Press the Save button or the Ignore button to delete the information entered and return to the initial Banking Operations screen.
The invoices to which the collection of deposit being registered will be applied are searched for. In the Search of Accounts Receivable Invoices section, the information of the following fields is entered:
Field
Description
Select Customer
Capture the customer to whom the deposit is being made.
Issue Date
Enter the search period dd/mm/yyyy in the "from" and "to" fields.
Invoice
Number of the invoice to which the collection deposit will be applied.
Press the Search button.
Allocate the invoices by clicking on the check box in the first column of the Invoices Issued section, accept or enter in the "Amount to Collect" column the amount to be applied for the collection of deposit being registered.
When you have finished assigning invoices, press the Save Selection button.
Enter the details of the accounting entry of the debt in the Register Accounting Entry of the Direct Transactions in Banks ## section with the corresponding information in the following fields:
Field
Description
Accounting Account *
Select the accounting accounts to be affected in both debit and credit. You can enter the account number or name.
Business Unit ID
Novohit can be implemented for corporations with branches (several business units) or one company.
This field will be enabled only if there is more than one business unit, allowing the indicated income statement accounts to be assigned to the corresponding business unit.
If a balance sheet account (assets, liabilities, equity) will assume the business unit by default (it will not be enabled).
Amount *
Enter the amount of the accounting entry to be recorded.
Debt *
Automatically displays the check box indicating that the detail is a debit. If the detail is a Credit, click on the check box to deactivate it.
Concept
Brief description of the debt in this transaction.
Press the Add or Ignore button to delete the information entered.

* Mandatory Fields
Only if the entry is balanced (total of the debit and credit columns are equal) it can be authorized and subsequently updated.
The entry of bank transactions or transactions is allowed if the accounting entry is not generated on the day of registration.

Modify Collections of Deposits

The collection of deposit can be modified in both the header and in the details of the accounting entries as they are being made and after they are entered before being printed.
To make the modifications at the moment of the entry of the Collection of Deposit:
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the collection of deposit to be modified through a search in the Search Banking Operation section or directly in the Bank Operations section.

Header: Edit or modify the required field in the Register Banking Operation section and press the Save button.
Details: Select the detail by clicking on the Edit icon or modify the required fields and press the Save button. 

To modify a Collection Deposit at a later date (register status only): 
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the collection of deposit to be modified through a search in the Search Banking Operation section or directly in the Bank Operations section.
Click on the Edit icon of the collection of deposit to which the changes will be made in the Banking Operations section.
Header: Edit or modify the required field in the Register Banking Operation section and press the Save button.
Details: Select the detail by clicking on the Edit icon or modify the required fields and press the Save button.
 

Delete Collection of Deposits  

Collection of deposits can be deleted at the time of entry and after entry, as long as they have the Register Status.
To delete a Collection of Deposit at the time of entry:
Press the Delete button.
Confirm the deletion of the collection of deposit by pressing the Ok button and you will return to the initial Banking Operations screen.
You can cancel the deletion of the entry by pressing the Cancel button.
If you need to delete or remove a registered Accounting Entry Detail: 
In the Accounting entry of transactions registered in Banks section, select the detail by clicking on the Edit icon.
Click on the Delete button in the Accounting Entry Register of the Direct Transaction in Banks ### section.
You can cancel the deletion of the detail by clicking on the Ignore button.
To delete a Collection of Deposit, it must be in Register Status:
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the collection of deposit to be modified through a search in the Search Banking Operation section or directly in the Banking Operations section.
Click on the Edit icon of the collection of deposit to be deleted in the Banking Operations section.
Click on the Delete button.
Confirm the deletion of the collection of deposit by pressing the Ok button and you will return to the initial Banking Operations screen.
If you press the Cancel button, the deposit deletion will be cancelled, and you will return to the initial Banking Operations screen.



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