Debt Cancellation - CL

Debt Cancellation - CL

When a debt/invoice is registered in the accounts payable module, and it is already updated with no payment registered or does not correspond to the company, it will be cancelled by registering a transaction on the debt/invoice with type Operation AnulInv, as a result of the update of the transaction the following will occur:
The accounting entry to cancel the register will be displayed. If you do not have the supplier type link you must manually enter the negative credit or debit to the expense/asset account.
The balance of the debt will be zero.
It will not be shown in the Purchase Ledger.
To register the Invoice Cancellation transaction, perform the following steps:
Go to: Administration → Accounts Payable → Register of Debts and Transactions
Click on the Edit icon in the DEBTS Registered section of the debt you wish to cancel.
Enter the transaction information in the Register of Transactions on Debt section, entering the following fields:
Field
Description
Operation (*)
Select the type of operation AnulInv (-)
Doc. Type (*)
Choose the type of document Doc.
Document No. (*)
The document number or folio must be different from that of the document to be cancelled, it can be differentiated with additional digits before or after the number.
Date Oper. (*)
Enter document registration date in dd/mm/yyyy format. You can also select from the calendar.
Sub Total (*)
Enter the amount of the IVA base. The amount is automatically entered in the IVA field.
Sub Total Exempt
Enter the amount of the Exempt base.
Commentary
Brief description of the transaction being recorded in this transaction.
Press the Add button.
Enter the details of the accounting entry of the transaction in the Register Accounting Entry of the Direct Transaction Invoice section with the corresponding information in the following fields:
Field
Description
Accounting Account *
Select the accounting accounts to be affected both in debit and credit. You can type the number or name of the account or display the catalog by clicking on the list box arrow.
Business Unit ID.
Novohit can be implemented for corporations with branches (several business units) or one company.
This field will be enabled only if there is more than one business unit, allowing that the income statement accounts that have been indicated will be assigned the corresponding business unit.
If it is a balance sheet account (assets, liabilities, equity) it will assume the business unit by default (it will not be enabled).
Amount *
Enter the amount of the accounting entry to be registered.
Debit *
Automatically shows the check box activated indicating that the detail is a debit the amount could be recorded in negative. But if the detail is captured as a Credit/Credit memo click on the check box to disable it.
Concept
Brief description of the transaction being registered.
Press the Add button.
Proceed to authorize and update the transaction.



* These are mandatory fields.
Only if the entry is balanced (total of the debit and credit columns are equal) it will be possible to authorize and subsequently update the transaction.
The entry of transactions is allowed if the accounting entry of the registration date has not been generated.

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