Delete Debts
Debts can be deleted at the time of entry and after entry.
To delete a debt at the time of entry:Press the
Delete button.
Confirm the deletion of the debt by pressing the Ok button and you will return to the initial Register of Debts and Transactions screen.
You can cancel the deletion of the entry by pressing the Cancel button.
If you need to delete a detail of the registered accounting entry:
In the Accounting Entry of the Direct Transaction to Accounts Payable section select the detail by clicking on the Edit icon.
Press the Delete button in the Register Accounting Entry of the Direct Transaction Invoice XXX section.
You can cancel the deletion of the detail by pressing the Ignore button.
To delete a debt at a later date, the debt must be in Register Status and perform the following steps:
Go to
Administration → Accounts Payable → Register of Debts and TransactionsLocate the debt to be modified through a search in the SEARCH DEBTS Registered section or if it appears in the DEBTS Registered section.
Click on the Edit icon of the debt to which the changes will be made in the Register of DEBTS section.
Press the Delete button.
Confirm the deletion of the debt by pressing the Ok button and you will return to the initial Register of Debts and Transactions screen.
If you press the Cancel button, the debt will not be deleted, and you will return to the Register of DEBTS section.
Authorize Debts
It is necessary that the accounting entry of the debt registered is balanced in order to perform the authorization process; if the accounting entry of the debt is not balanced, the Accounting Accounts Not Verified icon appears and must be corrected in order to continue. After performing the authorization, the debt can be modified by following the steps indicated, the authorization process must be completed before the update process can be performed.
The authorization can be done individually (a single debt) or by groups (several or all debts at once).
To authorize debts, follow the steps below:
Go to
Administration → Accounts Payable → Register of Debts and TransactionsClick on the Authorize button in the DEBTS Registered section.
In the Debts Registered section, select the debts to be authorized by clicking on the check box or "Select All".
Confirm the authorization of the debts by clicking on the Authorize button.
In the Authorize of Debt Register section, press the Return button to return to the initial Register of Debts and Transactions screen.
The Authorize Debt Register section displays the Search of Documents section where you can search for debts pending authorization.
To perform the search, you can fill in one, several or all of the following fields:
Field
| Description
|
Supplier
| Enter the name of the supplier or click on the inbox and select the name of the supplier.
|
Document Date
| Enter the date of the document in dd/mm/yyyy format or click on the calendar.
|
Accountancy Date
| Enter the date in dd/mm/yyyy format on which the debt was recorded.
|
# Document
| Number of the registered debt.
|
Press the
Search button.
Update Debts
The debts must have an authorized status. Updating can be done individually (a single debt) or by groups (several or all debts at once).
To update debts, follow the steps below:
Go to
Administration → Accounts Payable → Register of Debts and TransactionsClick on the Update button in the DEBTS Registered section.
In the Debts Registered section, select the debts to be authorized by clicking on the check box or "Select All".
Confirm the update of debts by clicking the Update button.
In the Update Register of Debt section, press the Return button to return to the initial Register of Debts and Transactions screen.
The Update Register of Debt section shows the Search of Documents section where you can search for outstanding debts to be updated.
To perform the search, you can fill in one, several or all of the fields shown below:
Field
| Description
|
Supplier
| Enter the name of the supplier or click on the inbox and select by clicking on the supplier.
|
Document Date
| Enter the document date in dd/mm/yyyy format or select from the calendar. |
Accountancy Date
| Enter the date on which the debt was recorded in dd/mm/yyyy format or select from the calendar.
|
# Document
| Number of the registered debt.
|
Click the
Search button
Search Debts
In the SEARCH DEBTS Registered section, the initial screen of the Register of Debts and Transactions application is displayed, where the Debts of the period/month and subsequent periods are searched according to the data entered in the fields.
Go to
Administration → Accounts Payable → Register of Debts and TransactionsTo perform the search, you can fill in one, several or all of the following fields:
Field
| Description
|
Commercial Name
| Enter the trade name that register the debt.
|
Corporate Name
| Company name.
|
Document Date
| Enter dd/mm/yyyy of debt issuance. You can also click on the calendar.
|
Document
| Select the type of document you wish to search for.
|
# Suppl. Document
| Number of the debt being registered. The field is alphanumeric and can contain up to 20 digits.
|
Show paid
| Click on the inbox if you need to show the debts already paid (printed and updated check).
|
Payment Order
| Click on the inbox, if it is required to show debts with payment order (registered and/or printed check).
|
Period yyyymm
| Enter year and month.
|
Document Total
| Total amount of the document
|
Status
| Select the status of the debt you are looking for from those shown in the inbox. For example: registered, updated, etc. If none is selected it will show the debts of all statuses.
|
Click the
Search button