Electronic Accounting Banking Operations

Electronic Accounting Banking Operations

For the integration of electronic accounting, a series of changes were made, which are detailed below: 
Operation Type
Operation
Modifications
  Income: New bank operation 
 - Deposit Operation
This operation was added to assign CFDIs to cash and credit card deposits for Front Office and POS module revenues.
  Expense: It is entered from the fields when the Beneficiary field is selected:
  1. Fiscal Beneficiary ID
  2. # Beneficiary Bank Account
  3. Bank
Checks
Elect. Chk/ Transf.
The only mandatory field is the Fiscal Beneficiary ID
The three new fields Beneficiary Fields are mandatory.

Revenues

To assign the CFDI of the services rendered paid with cash or credit cards from the Front Office (Hotel) and POS (Restaurants, bar, events, etc.) modules, the Deposit Operation is used.
To register the Deposit Operation, perform the following steps:
Go to Administration → Banking → Banking Operations.
Click on the Insert icon in the Banking Operations section.
Enter the information corresponding to the Deposit Transaction in the Register Banking Operation section in the following fields:
Field
 Description
# Account * 
Select the account to which the transaction deposit will be made. 
Operation * 
Select the Operation Deposit option.     
Date *
Enter the registration date in dd/mm/yyyy format or select from the calendar.
Check Memo
Not enabled.
Deposit in Own Account
Not enabled.
When Printing Reduce Balance *
Not enabled.
Account Destination
 Not enabled.
# Document Transfer
Not enabled.
Exchange Rate
1 is automatically displayed when the selected account is in pesos. But if it is an account in foreign currency (dollars) the corresponding exchange rate is entered. This exchange rate is entered in the Daily Foreign Exchange Rate application. 
Supplier
Not enabled.
Beneficiary
Not enabled.
Beneficiary Tax ID
Not enabled.
# Beneficiary Bank Acct.
Not enabled.
Bank
Not enabled.
Purchase Replenishment
Not enabled.
# Document *
Number of the document being registered. The field is alphanumeric and can contain up to 20 digits.
# Check
Number of the check being deposited. The field is alphanumeric and can contain up to 20 digits.
Amount *
Amount of the Deposit Transaction being entered. 
Comment
Brief description of the transaction being registered. 
Click on the Add button to save the changes or on the Ignore button to delete the entered information and return to the initial Banking Operations screen.
 

Search for the invoices to which the Deposit Operation you are registering will be applied, in the Search Invoices of Operation section enter the information from the following fields:
Field
Description
Area
Select from the list box the module for which the deposit is being made.
Date of Issue
The search period is entered in dd/mm/yyyy format in the "from" and "to" fields or you can select the date from the calendar.
# Real Doc
Number of the invoice to which the transaction deposit will be applied.
Payment Method
Select from the list box the payment method of the documents you are looking for.
Press the Search button.    
Allocate the invoices by clicking on the check box in the Sel column of the section Selector of Invoices to be Paid, enter in the column "Payment Amount" the amount to be applied for the deposit operation being registered. 
At the end of assigning invoices press the Save Selection button.
Enter the details of the accounting entry of the deposit in the Register Accounting Entry of the Direct Transactions in Banks section with the corresponding information in the following fields:
Field
Description
Accounting Account *
Select the accounting accounts to be affected both in debit and credit. You can indicate the number or name of the account or display the list box.
Business Unit ID
Novohit can be implemented for corporations with branches (several business units) or one company.
This field will be enabled only if there is more than one business unit, allowing the indicated income statement accounts to be assigned to the corresponding business unit.
If a balance sheet account (assets, liabilities, equity) will assume the business unit by default (it will not be enabled). 
Amount *
Enter the amount of the accounting entry to be recorded.
Nature *
Select the check box indicating the nature of the accounting entry:
  1. Debit: is a charge.
  2. Credit: is a credit.
Concept 
Brief description of the debt in this transaction being recorded.
Press the Add button to save the changes or the Ignore button to delete the entered information.


* Mandatory fields.
Only if the entry is balanced (total of debit and credit columns are equal) it can be updated.
The entry of bank transaction or transactions is allowed if the accounting entry of the day of registration is not generated. 

Disbursements

It is necessary to enter the information in the new fields each time a beneficiary is selected. To register the above information, perform the following steps: 
Go to: Administration → Banking → Banking Operations.
Register the Check or Elect. Transf. a Beneficiary in the section Register Banking Operation. Select the operation Check or Elect. Transf.
Enter the new information in the fields that are enabled according to the bank operation to be registered:
Field
Description
Beneficiary Tax ID
Tax identification code, the way in which the company is distinguished from other taxpayers for the fulfillment of its tax duties. In Mexico it is RFC (Register Fiscal of the taxpayer).
# Beneficiary Bank Acct.
Bank account number where deposits will be made to the beneficiary. Account with 20 digits.
Bank
Select from the list box the bank to which the bank account where the deposits will be made to the supplier belongs.
The Fiscal ID (RFC) must comply with the alphanumeric structure AAAA01010101A0B, to add the operation. 
Register the empty fields.
Press the Add button.





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