Electronic Purchase Invoice Issuance Procedure DTE 46
The issuance of DTE Electronic Purchase Invoices is done from the accounts payable module, however, when there is more than one detail in the invoice, it must be done from the inventory management module.
General considerations:
- The date of emission of the DTE Electronic Purchase Invoices will be the date of the system, that is to say, the current day.
- The supplier must have registered the field Business Line in the Supplier Catalog application.
- The products used from the inventory management module must have the Withholding Tax field registered in the Inventory Catalog application.
- The invoice issued from the inventory management module cannot have more than 60 products.
Accounts Payable
To issue a DTE Electronic Purchase Invoices, perform the following steps:Go to: Administration → Accounts Payable → Register of Debts and Transactions to register a debt to the supplier with the following fields:
Field Description Supplier * Doc. Type * Select document type ELECTRONIC INVOICES Purchases # Supplier Doc.* Number of the debt being recorded. The field is alphanumeric and can have up to 20 digits. It will be substituted when generating the DTE. Doc. Date * The day of issuance of the document is entered manually or by clicking on the calendar. The date of the DTE will be the date of issue. Accounting Dt * Enter the posting date. Sub Total * Enter the amount of the debt subtotal. Subtotal Base IVA Enter the amount that is the basis for IVA. IVA Automatically calculates the tax according to the amount entered in the IVA Base Subtotal field. Subtotal Base Enter the amount Zero [0] of the specific taxes of the supplier. Tax Automatically displays "0." Drawing Issuer DTE Purchase Select the draft with which the DTE will be generated. Tax Retention Choose from the list the withholding that corresponds to you. Comment Description of the concept to be shown in the DTE Press the Add button or the Ignore button to delete the information entered and return to the initial Register of Debt and Transactions screen.Enter the details of the accounting entry of the Debt in the Register Accounting Entry of the Direct Transaction Invoice #### with the corresponding information in the following fields:
Field Description Accounting Account * Select the accounting accounts to be affected both in debit and credit. You can type the number or name of the account or display the catalog by clicking on the " ν " arrow in the inbox. Business Unit ID Novohit can be implemented for corporations with branches (several business units) or one company.
This field will be enabled only if there is more than one business unit, allowing that the income accounts that have been indicated will be assigned the corresponding business unit.
If it is a balance sheet account (assets, liabilities, equity) it will assume the business unit by default (it will not be enabled).Amount * Enter the amount of the accounting entry to be registered. Debit * Automatically shows the check box activated indicating that the detail is a debit. If the detail is a Credit, click on the check box to disable it. Concept Brief description of the debt in this transaction being registered. Press the Add or Ignore button to delete the information entered.Press the Ignore button to return to the initial window of the Register of Debts and Transactions application.Authorize and Update the debts in the Registered Debts section.Locate the debt already updated through a search in the SEARCH DEBTS Registered section or if it appears in the DEBTS Registered section.Click on the Edit icon of the debt to which the DTE will be issued in the DEBTS Registered section.Click on the Print CFDI button in the Register of DEBTS section.Press the Ignore button to return to the initial window of the Register of Debts and Transactions application. In the DEBTS Registered section, the PDF and XML files of the DTE Electronic Purchase Invoices will be displayed.
Inventory Management
Perform the following steps to register inventory with waybills that will generate a DTE Electronic Purchasing Invoice
Inventory Management
Register the inventory in the Inventory management module using the Type of Document Waybill.
Perform the authorization and update of the entry, registering the corresponding existence.
Accounts Payable
Register in the Accounts Payable module by entering the Electronic Purchase Invoice manually.
It is important to consider that when registering entries of inventory by means of a Waybills, the accounting entry is made to the Inventory vs. Suppliers accounts.
When registering the DTE, the automatic accounting entries of the Suppliers and Taxes account must be cancelled. This avoids double entries in accounting.
Perform the Authorization and Updating of the debt on record.
Enter in the application Replaced Registered Remission with DTE and make the corresponding replacement. The Waybills number will be replaced by the Electronic Purchase Invoice folio.
Only a waybill must be replaced with an Electronic Purchase Invoice.
It is important to consider that when registering entries of Inventory by means of a waybills, the accounting entry is made to the Inventory vs. Suppliers accounts.
When registering the DTE, the automatic accounting entries of the Suppliers and Taxes account must be cancelled. This avoids double entries in accounting.
In the Register of Debts and Transactions application locate the debt already replaced through a search in the Search Debts Registered section or if it appears in the DEBTS Registered section.
Click on the Edit icon of the debt to which the DTE will be issued in the DEBTS Registered section.
Click on the Print CFDI button in the Register of DEBTS section.
Press the Ignore button to return to the initial window of the Register of Debts and Transactions application. In the DEBTS Registered section, the PDF and XML files of the DTE Electronic Purchase Invoices will be displayed.
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