Generate Accounting Entry of Direct A/P Transactions

Generate Accounting Entry of Direct A/P Transactions

Accounts payable journal entries can be issued manually, once the journal entry is generated, you may not:
Register a transaction with the date of the accounting entry.
Modify the entry, so in case of any error, you will have to correct from a journal entry (Mexico) or a transfer (Chile).
The possible causes for not being able to make the entry are:
There are debts (invoices) or transactions on debts (credit notes, debit notes, etc.) that are not updated.
The debts or transaction have some error, for example that the accounting record is not correct.
The journal entry of the day is already generated. Duplicate entries of the same day are not allowed.
The date does not correspond to the month open or in process.

Generation of Accounting Entry

To generate the accounts payable journal entry, perform the following steps:
Enter in: Administration (Back Office) → General Accounting → Generate Accounting Entry of Direct A/P Transactions
In the section Generate Accounting Entry of Accounts Payable transactions, enter the period (day) in which the accounting entry will be issued.

Click on the Generate button.
Click on the Generate button (Day/Month/Year) to confirm the generation of the journal entries or on the Return button to not generate the journal entries or to modify the date for which the journal entry will be issued.
In the Generate Accounting Entry of Accounts Payable transactions, section, the number, date and amount of the accounting entry generated will be displayed. You can enter the journal entry by pressing the generated journal entry number.
Press the Back button to return to the Generate Accounting Entry of Accounts Payable transactions, section.
The accounting entries generated can be found in Administration (Back Office) → General Accounting → Register of Accounting Entries.
It is important to remember that in this application only the Accounting Entry is issued, the entry details are captured in the different applications of the Accounts Payable module (Register of Debts and Transactions) and it is in the updating process when the corresponding accounts are affected.