Invoice and Event Charges and Spaces Check-In Synchronization

Invoice and Event Charges and Spaces Check-In Synchronization

When Check-In to a meeting room (or several meeting rooms), a new account is created in the Point of Sale (POS) Touch Cashier module. When this happens, the products linked (mapped) between the catalogs of the Spaces/Services/Equipment configurations and the POS Product Catalog are used; that is, the "Names" that are registered in the POS Product Catalog are used (while the prices are those selected at the time of rate selection).

As recommended at the time of configuration, it is likely that in the Point of Sale Product Catalog, the Spaces (and also the Equipment and Services) have a generic name, e.g., "SALON" or "EVENTS". For this reason, only the generic names will appear in the sales ticket of the Touch Screen, while in the Service Order (the PDF report of the Spaces module) there are all the details of each sold item.

In fact, you can corroborate that all the tickets printed from the POS will reflect each and every item in the Service Order, but probably with Generic names. 

Finally, it should be noted that it is operationally advisable to Check-In the events only until you check-out because Check-in takes a "picture" of what is loaded in that event and sends it to the POS Touch Screen, and then "locks" the event, so that you cannot move schedules/rooms. An alternative is to use the "Synchronize" button, this button takes a current picture, sending to the POS all the products/equipment/services and rooms that have not been sent to the POS, but it does not "block" the status. The decision on how to use these options is operational and up to you.
    • Related Articles

    • Reservation of Spaces

      This document explains how to make reservations in the Spaces Management module. Go to: Spaces → Reservation of Spaces A new window will open which will allow you to start with the Spaces booking application with the following options: Button to ...
    • Spaces (Areas - Services - Equipment)

      This module controls the operation of Events, Novohit Spaces systematizes the following processes and integrates them with the Back Office: Space Management: You can have control of Spaces and Areas, loading all the Spaces to verify their ...
    • Event Quotes

      To print the quotation report, Go to: Spaces → Spaces Reports - Statistics → Event Quote This report does not include totals and has a quotation format. Text of conditions are printed in all event reports. PDF or Excel reports can be stored on your ...
    • Spaces Reports - Statistics

      In this section you will find the reports of Spaces and Events, Go to: Spaces → Spaces Reports - Statistics. Each parameter added when taking a reservation will be reflected in each report. Field Description Report Event Quote Depending on the search ...
    • Advantages of Spaces Management in your Hotel

      Space Management: You can have control of spaces and events that are in your hotel, entering all the spaces to verify their availability and thus have the options to close a sale of an event according to its operation. Automation in the Process of ...