Invoice Deposit Payments - Reservation Deposit Payments

Invoice Deposit Payments - Reservation Deposit Payments

For the issuance of CFDIs for deposits received by reservations, Appendix 6 Procedure for the issuance of CFDIs in the case of deposits received was use as a basis.

Concept of Deposit Payments

Payments in one operation where:
The goods or services to be acquired or the price thereof is not known or has not been determined.
Neither the goods or services to be acquired nor the price thereof is known or has not been determined.
The treatment processes are:
Invoicing applies to deposit payments with CFDI expenditure.
Invoicing applies to deposit payments with remainder of the consideration (not to be used).
The process used is invoicing applies to deposits with CFDI expenditure.
Activity
Type of CFDI
Application
Moment of Realization
1. Issuance of a CFDI for the value of the deposit received.
"I" Income
Room Reservation
After entering deposit
2. Issuance of a CFDI for the total value of the transaction.
"I" Income
Account Management
At Check Out
3. Issuance of a CFDI for the value of the deposit payment received.
"E" Expense
Automatically (Novohit-Internally)
At Check Out

Deposit Invoicing Process - Deposit Payments by Reservation

To issue the CFDI of deposits registered in the reservations enter in: Front Office → Reservations → Room Reservation
To search for the reservation where the CFDI of the deposit payment will be issued, the following steps must be performed:
In the Reservation Selection section, enter the information corresponding to the reservation you are looking for, in the fields: Click on the Search Reservation button.
If the search was successful, the information will be displayed in the Reservations section and if not, the message "No records" will appear. You can choose one or several filters, depending on the filters used will be the specific of the search.
In the Reservations section, click on the Pencil icon of the reservation to which the CFDI for the deposit payment will be issued.
In the Reservation Information section, click on the Deposits button. The deposits registered in the deposits window will be displayed.

The fields in the Reservation Selection section are listed below:
Field
Description
Reservation
Enter the key to the reservation being searched.
Guest
Enter the Last Name, First Name or RUT to which the reservation is assigned.
Agency
Select if you come from any agency or leave "All Agencies" to show all.
Status
Select the status of the reservation Enter the reservation key that is the subject of the search.
Arrival Date
Enter date:
  1. From: Start of search period.
  2. To: End of search period.
  3. Deadline: Date on which the reservation must be guaranteed.
  4. Follow up Date: Date when you can verify which reservations are guaranteed and which are not.

In the Document column of the Deposit Details by Reservation window click on the Invoice icon.

In the Document Issuance window, enter the invoice information in the corresponding fields.
Click on the Generate Electronic Document button; the PDF and XML files will be sent to the e-mail address entered.



In the Document column of the Deposit Detail by Reservation section, the PDF and XML files are displayed in a drop-down screen when clicked.
Click on the Exit button to return to the reservation.
Field
Description
Invoice To
Type the RFC to which the electronic document (CFDI / DTE) will be made.
Document Type
Select from the drop-down list the concept Invoice.
Print Type

  1. Summary: the printout will show the totals by concepts.
  2. Detail: the printout will show each of the movements of the concepts ordered by date and time.
Send Email
Enter the e-mail address to which the PDF and XML files will be sent.
Notes
Enter notes or observations if required, these notes will be printed on the invoice.


Info
In the Invoice Reprinting application in the Front module, you can also obtain PDF and XML files.
Only valid for CFDI generation for MEXICO.



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