Night Audit

Night Audit

To obtain Night Audit reports and statistics you go to: Front Office → Night Audit.

The following reports should be reviewed Before and After the Night Audit.

Report Name
Observations
Rent Verification List
This report will be generated for the rooms that are in the Hotel, according to the fields selected in the search:
  1. Room: Room occupied.
  2. Reservation: Reservation code occupying the room.
  3. Guest:Name of guest occupying the room.
  4. Agency Type: Name of agency/company with which the reservation was made.
  5. Ad/Ni: Number of adults/children in the reservation.
  6. Arrival/Departure: Guest check in/check out.
  7. Credit: Credit given to the Guest.
  8. MN Rate: Minimum rate.
  9. USD rate: Dollar rate.
  10. Guest type: Category of guest entered in reservation and reconfirmed at check in.
  11. Plan:Type of host food.
  12. Guarantee: Guarantee left by guest at check in (credit card, debit card, cash, etc.).
  13. Amount: Amount paid.
  14. Proof: Credit card number in case you guarantee your room with your credit card.
  15. Notes: Remarks on record.
Cashier Transaction List by Type of Transaction
This report will be generated by Date, User and Shift fields selected in the search:
  1. Revenues: Cash receipts (Invoice collections from Guests, Credits to Guests' accounts).
  2. Outflows: From cash.
  3. Room: Charged (check out and credits to account).
  4. Guest: Guest name.
  5. Total Invoiced
  6. Cashier: Who performs the charge operation at the front desk.
  7. Forms of payment: Affect cash desk / Do not affect cash desk.
  8. Subtotal
  9. Refunds
  10. Reserve deposits
Cashier Transaction List by Payment Method
This report will be generated by Date, User, Shift and Form of Payment fields selected in the search:
  1. Movement
  2. Room: Which is charged (check out and credits on account)
  3. Guest: Guest Name
  4. Total Billed
  5. Cashier: who performs the charge operation at the front desk
Notes
In this Report, if the payment method is not filtered, the above mentioned data will be detailed for each payment method (Cash, Credit Card Type, etc.).
List Invoices Issued
This report will provide the information of the Invoices issued on the day according to the parameters selected in the search (Invoice Type - Presentation - Show Invoice - Date From/To - Sort Invoices).
  1. Consecutive Number.
  2. Room: Billed.
  3. Guest: Guest Names.
  4. Arrival / Departure: Guest Check in and Check out.
  5. Invoice Status
  6. Total Invoiced
  7. Credit to Account
  8. Returns to Account
  9. Number of Invoices Made
  10. Number of Invoices Issued
  11. Number of Invoices Cancelled
  12. Number of Reprinted Invoices
  13. Totals by Form of Payment
  14. Charges Invoiced
Room Check-In and Check-Out Report
Report generated by check in / check out guests of the day, according to search parameters (Date-Type-Group-Order).
  1. Room: Check in or Check out of the day.
  2. Reservation Code.
  3. Invoice number.
  4. Guest.
  5. Ad. N.P: adult, child paid, child free.
  6. Time: Check in or check out time.
  7. Group: In case the guest belongs to a group.
  8. User Rate: Rate per room.
Bracelet Transactions
Report generated for the bracelets you wish to query, not used to show inventory or to show used and unused.
  1. Code: Code of the bracelet searched.
  2. Type: Type of bracelet (color).
  3. Status: Bracelet (used, not used, Check in, removed, replacement).
  4. Room: In case of check in the bracelet code room number entered in the search.
  5. Guest: Name of the guest who owns the bracelet.
  6. Date: Date of check in.
  7. Time: Check in time.
  8. Receptionist: Receptionist in charge of check in.
  9. Reason: In case the bracelet has been cancelled or replaced.
List of Charges of the Day - Summary and Detail
This report will show a summary of the day's billing charges plus VAT for each guest at the Hotel.
  1. Room to be charged.
  2. Reservation code.
  3. Invoice number.
  4. Guest's name.
  5. Time at which the charge is made.
  6. Group in case of being a group.
  7. Rate per user per room.
Detailed of Invoice Charges
This report will indicate in summary or detail the charges billed for the day.
  1. Room to be charged.
  2. Reservation code.
  3. Invoice number.
  4. Guest's name.
  5. Time at which the charge is made.
  6. Group if applicable.
  7. User rate per room
Balances in Guest Accounts List
This report will indicate in detail the account balances of each guest in house, in the guarantee is given the option to type/punch the value and this will take you to a new report in detail of the guest's account. Also, this report can be filter by domestic or foreign currency.
Night Auditor Report
Parameterized only in date you will be able to check all the charges according to the Audit Closing per day.

Notes
All reports can be downloaded in PDF or Excel format.






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