Register Cost Formula

Register Cost Formula

This application allows you to register, modify and search for recipes. 

Prerequisites

All the products included in a recipe must belong to the same warehouse where the recipe is registered. 
It is suggested to keep the operation up to date in order for the recipe cost to work optimal.

Introduction

The order of the algorithm to find the warehouse from which to realize the reduction of inventory of a recipe: 
1. The Warehouse associated with the POS Areas, if not found, then → 2 The Warehouse associated with the Point of Sale, if not found, then → 3 The Warehouse associated with the product in the Recipe.
Before performing the reduction, the system checks if the product selected exists in the warehouse according to the criteria mentioned above, if it does not exist, it creates it and reduces inventory (resulting in negative existence).
Before making the reduction, the system checks if the month is open. If the month is closed and there is a restriction to work in closed months, the system will not reduce the sale. The restriction depends on the inv_no_months_after_actual parameter which, if set to 1, the system will allow working with 1 month after the current month. Therefore, it is highly recommended to bring the operation up to date.
  Go to: Point of Sale → Cost of Recipe → Register Cost Formula

The initial screen displays the following sections:
    1.  Search of Recipe: A search is performed for the recipes already registered according to the information captured in the fields of the window. The results of the search are shown in the section Cost to Recipe.
    2. Recipe Cost: all the information already registered are displayed. They can be sorted in ascending or descending order by columns: Product Group, Active, Status, %Util. s/Cost, %Util. s/Price, P. Cost, P. Sale, Recorded, Date, Modified, Date.

 Register of Recipe



To register a new recipe the following steps are performed:
Select the warehouse to which the recipe belongs, by pressing the icon select warehouse in the user information section at the top center of the system screen. 
The dish or recipe must be registered in the point of sale product catalog.
Go to: Point of Sales → Cost of Recipe → Register Cost Formula
Press the New Recipe button in the Search of Recipe section.
In the Register of Recipe section enter the information for the following fields:

Fields
Description
Recipe Type *
Determine the type of recipe to which the recipe will belong.
Product Group *
Select product group.
Dish *
Select the name of the recipe.
Enable
Define if the recipe is enabled by pressing the check box.
If it is unchecked, the recipe will be disabled.
Amount of Portions
Enter the number of units that product obtained with the recipe.
Sub Recipe
Indicate if it is a sub recipe by pressing the check box.
Utility
Entering % over Cost P. or % Yield Factor defines on which one the Suggested Selling Price will be calculated. Only one of the two applies.
% Over Cost Price:
It will determine the suggested retail price as a percentage of the cost price entered.

It is recommended not to enter any value manually, since for each ingredient entered in the next step this field will be updated automatically.
% Yield Factor
It will calculate the suggested retail price in relation to the percentage of the Yield Factor entered in the recipe.
Markup
Allows you to specify the markup through brand percentage.
% Indirect Cost
Enter the percentage of indirect costs of the recipe.
Prices
It will show the cost of the recipe according to the ingredients of the recipe. It is the sum of all the cost prices of the recipe ingredients.
Suggested Sale P.
It will display the amount of the suggested retail price calculated as the recipe ingredients are entered.
The Suggested Selling Price is calculated as follows:
First add the % Over P. Cost to the Cost Price.
To this value (Cost + % Over Cost) add:
% Markup
% Indirect Costs
So the formula would be as follows: (Cost + % over Cost) + % Markup + % Indirect Costs
Real Sales Price
This field displays the price entered in the "Sale Price" field in the Point of Sale Product Catalog​
Comments
Information or comments regarding the recipe or any of its products.
*Require Fields
Press the Add button.
Enter the recipe ingredients in the Register Ingredients of the Recipe section by entering the information in the following fields:

Fields
Description
Its Sub Recipe
Define if you are registering a sub recipe by pressing the check box, if it is a sub recipe the sub recipes will be shown in the product field to choose the corresponding one.
Inventory Type
Select the type of inventory that corresponds to the product or ingredient being recorded. This field is not enabled when registering a sub recipe.
Product *
Enter the ingredient to be entered, press the arrow of the inbox looking for it with the arrow keys or typing the name or denomination of the product, press on the product.
Quantity *
Enter the amount of the product to be used in the recipe.
*Required Fields 
Press the Add button.
Repeat steps 7 and 8 for each ingredient of the recipe.

Modify Recipe or Product Costs


To modify recipes or product costs, the following steps are performed:

Header of the recipe:
  1. Perform the search for the recipe to be modified.
  2. Click on the Edit icon of the recipe in the Recipe Cost section.
  3. Modify the required fields in the Register of Recipe section.
  4. Click on the Save button.
Products or Ingredients:
  1. Search for the recipe of the product to be modified.
  2. Click on the Edit icon of the recipe in the Recipe Cost section.
  3. In the Ingredients of the Recipe section, click on the Edit icon in the product or ingredient.
  4. Modify the required fields in the Register Ingredients of the Recipe section.
  5. Press the Save button.
It is suggested to deactivate the recipe that is not used for operational reasons. The recipe can be deleted by pressing the Delete button in the Register of Recipe section, but it is NOT recommended that it be deleted. If operations have already been performed by deactivating it won't affect the integrity of the registered information.
The recommendation is to deactivate the recipe.

Search of Recipe



To search for a recipe, the following steps are performed:
Select the warehouse to which the recipe belongs by pressing the Select Warehouse icon in the user information section at the top center of the system screen. 
Go to Point of Sales → Cost of Recipe → Register Cost Formula
In the Search of Recipe section enter the information for the following fields that are known:

Field
Description
Recipe Type
Select the type of formula to which the recipe belongs.
Product Group
Select a product group.
Dish
Enter the name of the recipe.
Sub Recipe
Define whether to search only the sub recipe or Not sub by pressing the check box.
Registered by
Select the name of the user who registered it.
Modified by
Choose the name of the user who modified the recipe.

Click on the Search button.  The result of the search will be displayed in the Recipe Cost section.

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