Register Deposits from Reservations
This application takes the reservation deposits entered in the Banking Module, so they must be registered in the Banking Module to be used in this application and select to which reservation they are added as deposits.
Deposits are also added by reservation being applied to reserves as a deposit which will be applied/reconciled with the Deposit by Reserve transaction in the Banking module.
The deposit amount can be applied to one or more reserves.
You cannot apply more than the amount of the deposit to the reserves, the following message will be displayed "The amount of the selected reserves is greater than the total amount of the deposit".
You must press the Exit button in the Reservation Selection section and re-enter to enter the correct data.
Enter Front Office → Reservations → Register Deposits from Reservations.
The initial screen shows the following sections:
- Search Banking Operation of Deposits per Reservation: Allows you to search for Deposit by Reserve transactions already registered.
- Bank Deposits Pending to Applied to Reserves: Shows the Deposit by Reserve operations already registered (Front Office/Banking); also, the result of the searches performed. The Reconciled column indicates that it is registered in the Bank Operations application in the Banking Module.
Search Banking Operation of Deposits per Reserve
To search for Deposit per Reservation transactions, perform the following steps: Enter Front Office → Reservations → Register Deposits from Reservations.
In the Search Bank Operation of Deposits per Reservation section, enter the corresponding information in the following fields:
Field | Description |
# Account | Bank account number where the Reserve Deposit search will be performed. |
Date | Date of the banking operation. |
User | User who made the bank deposit. |
Operation | Deposit per Reserve is displayed. |
# Document | Number of the banking operation document. |
Show operations with applied deposits? | Allows you to tell Search to display operations with deposits applied. |
Once the information has been filled in, press the Search button.
In the section Bank Deposits Pending to Apply to Reserves, the result of the search is shown.
Record Reserve Deposit
To register the Reservation Deposit, go to Front Office → Reservations → Register Deposits from Reservations.
This can be done in the following ways:
Deposits Entered from the Banking module.
To register the Reservation Deposit entered from the Banking module perform the following steps:
Enter Front Office → Reservations → Register Deposits from Reservations
In the section Bank Deposit Pending to Apply to Reserves press in the Sel column the Pencil icon of the deposit to be registered to reservations.
The following sections will be displayed:
- Search Reservation: Reservation searches are performed through the different filters.
- Deposit per Reservation: Displays the Banking deposits per reservation and Front Office deposits are registered, in addition to applying advances and confirming reservations.
- Reservation Selection: Register the amounts of the advances to the reservations.
Search for reservations in the Search Reservation section or select the reservation to which the deposit payment is to be applied in the Reservation Selection section.
Enter the amount corresponding to the deposit payment of the reservation in the Amount field in the Reservation Selection section.
It is required to save the selection before changing the page, otherwise you will lose what was captured on the page.
Press the Save Selection button.
In the Deposit per Reservation section in the Reservations Selected field displays the reservations to which the deposit per reservation will be assigned.
You can confirm the reservation by pressing the checkbox in the Confirm Reservation? field.
In the Operations in Reservations field, pressing the Trash Can icon removes the deposit, but it must not be applied.
If the selection is correct press the Apply Deposit / Refund button.
Deposit Entered from Front Office Module
To register the Reservation Deposit to reservations entered from the Front Office module perform the following steps:
Enter Front Office → Reservations → Register Deposit from Reservations
In the Bank Deposits to Applied to Reserves section, click on the Insert icon.
Enter the information from the following fields in the Register Deposit per Reservation section:
Field | Description |
# Account | Bank account number in which the Reserve Deposit was received. |
Operation | Select Reserve Deposit |
Date | Date of the banking operation. |
User | User who made the bank deposit. |
# Document | Number of the banking operation document. |
Amount | Reserve Deposit Amount |
Comment | Enter comments regarding the Reserve Deposit |
Press the Add button.
The following sections will be displayed:
- Search Reservation: The reservation search is done through the different filters.
- Deposit per Reservation: Shows the deposit per reservation registered, in addition to applying advances and confirming reservations.
- Reservation selection: Register the amounts of advances to reservations.
Search for the reservation in the Search Reservation section or select the reservation to apply the deposit payment in the Reservation Selection section.
Enter the amount that corresponds to the deposit payment of the reservation in the Amount field in the Reservation Selection section.
It is required to save the selection before changing the page, otherwise you will lose what was captured on the page.
Press the Save Selection button.
In the Deposit per Reservation section in the Reservations Selected field, the reservations to which the deposit per reservation will be assigned are displayed.
You can confirm the reservation by pressing the checkbox in the field Confirm reservation?
In the Reservation Operations field, you can edit the deposit by clicking on the Pencil icon.
Pressing the Trash Can icon deletes the deposit, but it must not be applied.
If the selection is correct press the Apply Deposit / Refund button.
The reserve deposits entered by the Front Office Module will be shown when registering reserve deposits in the Banking Operations application in the Banking module for reconciliation; pressing the Pencil icon will reconcile the deposits.
Related Articles
Register Deposits of Reservation
This option allows you to register and view the deposits that affect the balance of a given reservation, the registration of deposits can be defined with various details. To register deposits to reservation, select: Front Office → Reservations → Room ...Register Reservation Deposits - Chile
This option allows you to record and display the deposits that affect the balance of a given reservation. The registration of deposits can be defined with various details. To register deposits to reservations, go to: Front Office → Reservations → ...Register Partner Agencies or Companies
This application is used to search, register or modify the Agencies and Companies with which the hotel has commercial rate agreements. Before you can register rates you must register the agency or company to which the rates of the agreement will be ...TSW Reservations
As of 2021 TSW reservations are automatically processed in the 4 AM to 6 AM time window (Local time). If you require a different schedule, please submit a Ticket. From 2021 onwards it is no longer required to restart TSW interfaces as they are ...Print Reservations
This option allows you to obtain the information of a specific reservation; it is normally used to send by email an update of the changes made to a reservation. It was mentioned earlier that when a room reservation is saved and there is an email in ...