Register - Modify Invoice Transactions

Register - Modify Invoice Transactions

This application allows registering different transactions (checks, credit notes, debit notes, among others) applied to an invoice within the Accounts Receivable module.
In Novohit, transactions are reflected in the account statement when they have the status Updated. Once a transaction has been updated, it cannot be modified or deleted.
To access this functionality, go to:Administration → Accounts Receivable → Register-Modify Movements on Invoices.
The initial screen displays the following sections:
Search Transactions on Documents:Allows searching for transactions applied to previously registered invoices by entering the corresponding information in the available fields (Select Customer, Issue Date, # Internal Document, Document Type, etc.).
This section facilitates consultation, review, and possible modification (if not yet updated) of registered transactions.
Documents Issued for General Transactions:Displays invoices that have already been issued and recorded in the system, on which new transactions can be registered.
From this section, the invoice to which the corresponding transaction will be applied is selected.


Register Transaction on Invoices

To enter or register a transaction on an invoice, perform the following steps:
Go to: Administration (Back Office) → Accounts Receivable → Register-Modify Invoice Transactions.
In the section Documents Issued for General Transactions, select the invoice to which you want to perform transactions, clicking on the invoice number in the # Internal column, the current day's invoices will be automatically displayed.
You can also search in the section Search Transactions on Documents by entering the information in the following fields:
Field
Description
Select Customer
Select a specific customer (by typing or selecting the customer's name) or all of them.
Issue Date
Search period From (start date) To (end date).
# Internal Document
Specific invoice number to be searched.
Show Paid
Define whether or not to show paid invoices.
Document Type
Select the type of document you wish to search for.
Press the Search button.


Once the document has been located and accessed, the following sections will be displayed on screen:
Add Transactions on Document:
Allows registering a new transaction (payment, check, credit note, debit note, among others) applied specifically to the selected document.
Document Transactions:
Displays the history of transactions previously registered for the document, allowing consultation and, if not yet updated, modification or deletion.
To add a new transaction in the Add Transactions on Document section, the following fields must be completed:
Field
Description
Docum. Type
Select the type of document by clicking on the inbox.
No.
Number of the document you are entering.
Date
It will show the current date, however it can be changed (it allows to capture within the open period any day, but that the accounting entry of that Accounts Receivable day is not generated).
Amount
Indicates the amount of the transaction to be entered.
Comments
Comments related to the transaction being entered. 
Press the Save Trans. button.

The sections Register Accounting Entries for the Transaction and Accounting Entry of the Transaction of A/R will be displayed, where the posting of the transactions is performed.
The Document Transactions: XXX sections will be displayed where the transactions are posted.
Once the transaction has been completed and reviewed, press the Update button.

Modify Transaction on Invoices

To modify a transaction on invoices, follow the steps below:
Go to: Administration (Back Office) → Accounts Receivable → Register-Modify Invoice Transactions.
You can select the invoice to which you want to make the transactions by clicking on the invoice number in the # Internal column of the Documents Issued for General Transactions section where the current day's invoices are automatically displayed.
You can also search in the Search Transactions on Documents section by entering the information in the following fields:
Field
Description
Select Customer
Select a specific customer or all of them.
Issue Date
Search period From - To.
# Internal document
Specific invoice number you wish to search for.
Show Paid
Define whether or not to show paid invoices.
Document Type
Select the type of document you wish to search for.
Press the Search button.
After selecting the invoice, in the Document Transactions: #### section, click on the Item number in the Item column to modify the fields that will become available in the Add Transactions on Document: #### section.
Field
Description
Docum. Type
Select the type of document by clicking on the inbox.
No.
Number of the document you are entering.
Date
It will show the current date, however it can be changed (it allows to capture within the open period any day, but that the policy of that Accounts Receivable day is not generated).
Amount
Indicates the amount of the transaction to be entered.
Comments
Comments related to the transaction being entered.
Press the Save Trans. button.
The sections Register Accounting Entries for the Transaction and Accounting Entry of the Transaction of A/R will be displayed, where the posting of the transactions is performed.
The Document Transactions: XXX sections will be displayed where the transactions are posted.
Once the transaction has been completed and reviewed, press the Update button.

Reverse Transaction on Invoices

Novohit does not allow you to delete any transactions on invoices, but you can cancel transactions on invoices by performing the following steps:
Go to: Administration (Back Office) → Accounts Receivable → Register-Modify Invoice Transactions.
In the Documents Issued for General Transactions section, click on the invoice number in the # Internal column of the invoice you wish to reverse.
Select the transaction to void by clicking on the transaction in the Item column in the Document Transactions section.
Press the Reverse Trans. button.



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