Register of Debts and Transactions

Register of Debts and Transactions

In this application the different operations of debts and transactions of the open and subsequent months are carried out.
Go to Administration (Back Office) → Accounts Payable → Register of Debts and Transactions
The initial screen shows the following sections:
SEARCH DEBTS Registered: a search is performed for the debts registered for the open period, according to the fields entered, which are the search filters.
DEBTS Registered: shows the debts registered for the open month and subsequent months. It is possible to perform actions to the debts of the open month, such as printing, authorizing, updating and authorizing and updating transactions.


Import XML (DTE/CFDi) from Suppliers into Accounts Payable Debts and Movements

You can import XML files of Suppliers’ Electronic Documents from either of the following applications (depending on availability in each country):

Status of Debts and Transactions

Register: modifications can be made depending on the source of the invoice registered.
EAA.: are those that are registered in the Inventory Management module when inventory is received.
REG: these are manually registered invoices that are not inventoriable. Allows to modify and delete the header of the debt and details of the accounting entry.
Authorized: once the debt has been registered, it will only allow authorization if the entry is balanced. Allows modifications to the debt data and the accounting entry.
Updated: through this procedure the debts and transactions will affect the balances of the Accounts Payable (increasing or decreasing). Once the debts and transactions have been updated, no further changes can be made to them.
Notes
The information registered from suppliers in Mexico will be used for the DIOT report and in Chile for the purchase ledger.

Download XML / PDF from Suppliers

If a debt was imported from XML (CFDi or DTE) from Suppliers, XML and PDF icons will appear to download the respective documents. 

Idea
In Chile, PDFs of suppliers are not stored, they are generated dynamically from the XML of the DTE.

CFDI Verification in SAT

Debts registered through XML import (CFDi or DTE) from suppliers can have their status verified using the “CFDi Query in SAT” button.

Associate Multiple Documents

Debts can have one or multiple documents attached (JPG, PNG, PDF).