Register Operations on Multiple Invoices

This application allows registering different movements (checks, credit notes, debit notes, among others) applied to multiple invoices and different customers.

In Novohit, for movements or transactions to be reflected in the account statement, they must have the status Updated.

Once a movement has been updated, it cannot be modified or deleted.

The actions available in this module are:

• Enter a movement applied to multiple invoices.
• Modify a registered movement (before updating it).
• Delete a movement (before updating it).

To access this application, go to:
Administration → Accounts Receivable → Register Movements on Multiple Invoices

The initial screen displays the following sections:

• Search Captured Movements: Allows searching for previously registered movements with capture status.
• Movements on Multiple Invoices: Displays movements with capture status.

Register Transaction on Multiple Invoice

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To register a transaction on multiple invoices, follow the steps below:

Go to Administration (Back Office) → Accounts Receivable → Register Operations on Multiple Invoices

In the Registered Operations on Multiple Invoices section click the Insert icon.

In the Register Multiple Invoice Transactions section, enter the information for the following fields:

Field	Description
Document	Select the type of transaction by clicking on the check box.
No.	Enter the number of the document being entered.
Date	The current date will appear, but it can be modified (it allows capturing within the open period any day, but the policy of that A/R day is not generated).
Amount	Enter the amount of the transaction.
Currency	Select the currency of the transaction.
Observation	Register comments related to the transaction being loaded.

Click on the Add Trans button.

In the Search of Customer Invoices section, enter the following fields:

Field	Description
Select Customer	You can select a specific customer (by typing or selecting the customer's name) or all of them.
Issue Date	Search period From (start date) To (end date).
Invoice	Specific document number you wish to search for.
Document Type	Select the type of document you wish to search for.

Click on the Search button.

In the Invoices Issued section, perform the following actions:

Click on the check box to select the invoices that will have a transaction applied to them.

Modify the amount of the transaction applied to the selected invoice if necessary.

Once the invoice selection is completed and the total amount of the transaction has been applied, press the Save Selection button.

Once the transaction has been completed and reviewed, press the Update button.

Modify a Transaction on Multiple Invoices

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To modify a previously registered transaction, perform the following steps:

Go to Administration (Back Office) → Accounts Receivable → Register Operations on Multiple Invoices

In the Registered Operations on Multiple Invoices section, click on the transaction number you want to modify in the Transaction column.

The sections will be displayed, Register Multiple Invoices Transaction, where you can modify the information of the following fields:

Field	Description
Document	Select the type of transaction by clicking on the inbox.
No.	Number of the document being entered.
Date	The current date will appear, but it can be modified (it allows entering within the open period any day, but the policy of that A/R day is not generated).
Amount	Enter the amount of the transaction.
Currency	Select the currency.

Press the Save Trans. button.

In the Search of Customer Invoices section, you can modify the following fields:

Select Customer: You can choose a specific customer (by typing or selecting the customer's name) or all of them.

Issue Date: Search period From (start date) To (end date).

Invoice: Specific document number to search for.

Document Type: select from the inbox the document to search for.

Click on the Search button.

In the Invoices Issued section, make the modifications of:

Invoices: click on the check box to select new invoices to which the transaction will be applied or to deselect previously selected invoices.

Modify the amount of the transaction applied to the selected invoice if necessary.

Once the invoice selection has been completed and the total amount of the transaction has been applied, press the Save Selection button.

Delete a Transaction on Multiple Invoices

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To delete a transaction on an invoice, perform the following steps:

Go to Administration (Back Office) → Accounts Receivable → Register Operations on Multiple Invoices

In the Registered Operations on Multiple Invoices section, in the Transaction column, click on the document number you want to cancel.

In the Register Multiple Invoice Transaction section, click on the Delete Transaction button.

Confirm the action by clicking on the Ok button or the Cancel button to cancel the action. 

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