Register Product Adjustments

Register Product Adjustments

When performing physical inventories of stock and comparing them with the information in the system's Kardex, shortages and surpluses of products may be found. Also, you may find products that have lost their economic use value because they are obsolete or deteriorated.
To reconcile the different (shortages and surpluses) and show the products actually available in the warehouse, Product Adjustments are made.
This application allows you to enter, modify, delete, print, authorize and update adjustments to the quantities of inventoried products.
To do this, go to Administration (Back Office) → Inventory Management → Register Inventory Adjustments.
The initial screen displays the following sections:
Register Inventory Adjustment: you enter the adjustments.
Adjustments to Inventory: the adjustments already entered are displayed, allowing you to view them according to date, type and status filters. In addition, massive actions can be performed by executing the Print, Authorize and Update buttons to the adjustments.


Adjustment Status

New: Only the header of the adjustment is captured, no details are recorded.
Register: The setup is at register level, it can be printed, modified or deleted.
Authorized: It is a previous step to update the adjustment. It allows the modification of the information. 
Updated: The adjustment information cannot be modified because the product has been affected.

Register Adjustments

To register an adjustment, you must follow the steps below:
In the Register Inventory Adjustment section, enter the appropriate information from the following fields:
Field
Description
# Adjustment Doc. *
Enter the document number that covers the adjustment. This is an alphanumeric field with 20 digits.
Adjustment Date
Day of the adjustment in dd/mm/yyyy format or click on the calendar.
Adjustment Type
Select the type of adjustment you wish to make.
Comment
Capture information regarding the adjustment.
Press the Add button.

Register the detail of the adjustment in the section Register Inventory Adjustment Detail No. XXX by entering the corresponding information from the following fields:
Field
Description
Type *
Select the type of inventory to which the product to which you want to make the adjustment belongs
Product *
Enter the name of the product to which you want to make the adjustment.
Adjustment Type
Select the appropriate type of adjustment.
Quantity
Enter the amount to make the adjustment.
Price
Enter the cost of the selected product.
Accounting Account
Indicate the accounting account to which this adjustment will affect.
Press the Add button.
In the Inventory Adjustment Detail No. XXX section, the products with the adjustments already entered are displayed.
* Mandatory fields.

Modify Adjustments

Adjustments can be modified when their status is New, Register, or Authorized, you must perform the following steps:

Modify Adjustment Header

    In the Adjustment to the Inventory section, click on the Edit icon of the adjustment to be modified in the Sel column.
    Modify the appropriate field in the Register Inventory Adjustment section.
    Press the Save button.

    Modify Adjustment Detail

    In the Inventory Adjustment Detail No. XXX section, click on the Edit icon of the product to be modified in the Sel column.
    Modify the appropriate field in the Register Inventory Adjustment Detail No. XXX section.
    Press the Save button.

    Delete Adjustments

    An adjustment can only be deleted if its status is New, Register, or Authorized. Follow the steps below:

    Delete Adjustment

    In Adjustments to Inventory, click the Edit icon. 
    In Register Inventory Adjustment, press the Delete button.
    Confirm deletion by pressing Ok, or press Cancel to abort.

    Delete Adjustment Detail

    In Adjustments to Inventory, click the Edit icon. 
    In Inventory Adjustment Detail, click the Edit icon of the product.
    Press Delete.

    Print Adjustments

    You can print the adjustments as follows:
    In the Adjustment to Inventory section, click on the Edit icon of the adjustment you want to print in the Sel column.
    Press the Print button.
    Press the Ignore button to return to the initial screen of the application.

        

    Press the Print button in the Adjustment to Inventory section.
    The Inventory Adjustment Report window will be displayed. In the Define parameters values for report section, select the Type of Adjustment you want to print.
    Press the Show button.
    In the Inventory Adjustment Report window, press the Return button, this will return you to the initial Register Inventory Adjustments screen.


    Authorize Adjustments

    After the adjustment has been reviewed, the adjustment can be modified by following the steps indicated. It is important to mention that the authorization process must be completed before the update process can be performed.
    The authorization can be done individually (a single adjustment) or by groups (several or all adjustments at once).
    To authorize the settings, follow the steps below:
    The window Inventory Adjustment will open with two sections: Search of Documents and Adjustments to Inventory.
    In Search of Documents, you may search using:
    Field
    Description
    Adjustment Type
    Select the type of inbox adjustment.
    Date
    Enter the day/month/year of the document. You may also click on the calendar to select the date.
    # Document
    Enter the number of the registered adjustment.
    Press the Search button.
    In the Adjustment to the Inventories section, the adjustments will be displayed or the message "No Records" will be displayed.
    Select adjustments using the checkbox in the Sel column or click Select All.
    Press Authorize to confirm.
    In the Inventory Adjustments Report window, press the Return button to return to the initial Adjustment to the Inventory screen.


    Update Adjustments

    To perform this action, it is necessary that the adjustments have the status of Authorized to proceed with the update. Once the adjustment has been updated, it cannot be modified. When updating the adjustment, the Kardex is affected.
    The update can be done individually (a single adjustment) or by groups (several or all adjustments at once).
    To update the adjustment, perform the following steps:
    Press the Update button in the Adjustment to the Inventory section.
    The window Inventory Adjustment will open with two sections: Search of Documents and Adjustments to Inventory.
    In Search of Documents, you may search using:
    Field
    Description
    Adjustment Type
    Select the type of inbox adjustment.
    Date
    Enter the day/month/year of the document. You can also use the calendar
    # Document
    Enter the number of the registered adjustments.
    Press the Search button.
    In the Adjustment to the Inventories section, the adjustments will be displayed or the message "No Records" will be displayed.
    Select adjustments using the checkbox in the Sel column or click Select All.
    Press Update.
    In the Inventory Adjustments Report window, click on the Return button, this will return you to the initial Adjustments in the Inventory screen.