Vacation Calculation and Settlement Statement

Vacation Calculation and Settlement Statement

In this application the employees' vacations are calculated, and the settlement statement are generated.
Go to: Human Resources → Vacation Management → Vacation Calculation and Settlement Statement
The initial screen displays the following sections:
  1. Search Vacation Calculation: Allows you to search for the vacation calculation periods of the managers and/or employees already registered.
  2. Vacation Calculation and Settlement Statement: Displays the vacation calculation periods of the managers and/or employees already registered; also, the result of the searches performed.

Search Vacation Calculation for Managers and Employees

To perform the search of the Managers and/or Employees vacation, please follow the steps below:
Go to: Human Resources → Vacation Management → Vacation Calculation and Settlement Statement
In the section Search Vacation Calculation enter the information corresponding to the managers and/or employees you are looking for, in the following fields:

Field
Description
Employee Name
Legally registered names of officers and employees.
Department
Select the department of the employee.
Vacation Year
Enter the Year you want to consult.

Click on the Search button.
The Vacation Calculation and Vacation Settlement Statement section will display the search result.
You can enter one or several fields; depending on the fields will be the filters used in the search.

Vacation Calculation

To calculate the vacation periods of Managers and/or Employees, previously the vacation periods must be generated and perform the following steps:
Go to: Human Resources → Vacation Management → Vacation Calculation and Settlement Statement
In the section Vacation Calculation and Settlement Statement press the Insert icon.
Enter the information in the following fields corresponding to the vacation period of the managers and/or employees in Register Vacation Calculation:

Field
Description
Employee Name
Indicate the employee for whom the vacation is being calculated.
Pending Vacations
Select the vacation period from which vacation days will be taken.
If you can take two periods on the same statement to achieve this you MUST MARK the periods by pressing the CTRL keys as they are marked and press ENTER when you select the required periods.
Start Vacation Date
Enter the Vacation start date or select from the calendar.
To
Enter the date of the last day of vacation or select from the calendar.
No. of Business Days
Displays the calculated working vacation days.
Observation
Comments regarding the vacation that is being calculated.

Click the Add button. Click on the Ignore button.


Search for the officers and/or employees whose vacation were calculated in the Register Vacation Calculation section.
In the section Vacation Calculation and Settlement Statement will show the vacation calculation registered with Register status.
In the Calculation Vacation column press the check box of the generated vacation calculation(s).
To generate the statement, press the Calculation Vacation button.


Click on the Receipt icon in the Receipts column to display the calculated vacation statement.



Modification of Vacation Periods

To modify the vacation calculations of managers and/or employees already registered, perform the following steps:
Calculations with register status are the only ones that can be modified.
Go to: Human Resources → Vacation Management → Vacation Calculation and Settlement Statement
Perform a search in the Search Vacation Calculation section and/or press the Edit icon in the SEL column of the Vacation Calculation and Settlement Statement section of the managers and/or employees whose vacation calculation is to be modified.
Enter/edit the required information in the fields of the Register Vacation Calculation section.
The Corresponding Period field must be re-selected.
Press the Save button.

Elimination of Vacation Periods

To delete the vacation calculation of managers and/or employees already registered, perform the following steps:
Calculations with register status are the only ones that can be deleted.
Go to Human Resources → Vacation Management → Vacation Calculation and Settlement Statement
Perform a search in the Search Vacation Calculation section and/or press the Edit icon in the SEL column of the Vacation Calculation and Settlement Statement section of the managers and/or employees whose vacation calculation is to be deleted.
Press the Delete button.