Automate Charges of Invoicing Concepts on Folios of Extras - Split Accounts in the Same Room
There are cases where some guests in the same room may want to split their charges into separate accounts. This can be done manually by following Folios of Extras and Division of Accounts.
Additionally, Novohit allows automating the daily charges in Folios of Extras, so that additional automatically charged Invoicing Concepts can be created and associated to the Folios of Extras that will be associated to the corresponding guest's account.
Additionally, Novohit allows automating the daily charges in Folios of Extras, so that additional automatically charged Invoicing Concepts can be created and associated to the Folios of Extras that will be associated to the corresponding guest's account.
This requires additional configuration and has certain limitations. If your hotel requires automating this process, please request more information by submitting a ticket at help.novohit.com.
Pre-Configuration
It is required to perform a previous analysis and configuration and to create additional Invoicing Concepts.
Charge Automation (Operating Procedure)
This example foresees an automatic charge for 1 room with 2 persons who need to split their accounts. In this example the concept is RENT ROOM 2nd PAX
Once the configuration work has been coordinated with the Novohit Support Team, the procedure for Front Desk staff to automate the charges is as follows:
Associate the Concept to the Register
In the Room Registration (At Check-in or in Modify Registration), the concept RENTA HAB 2nd PAX must be added in the option Change Concepts. The Amount must be equivalent to the automatic charge per night that will apply when each audit is executed.
Create a Folios of Extras
In Account Control, create a Folios of Extras, this folio will be the repository or Account where the charges for the concept RENTA HAB 2nd PAX will be sent.
In this example, we will call the Extras Folio Account 2nd PAX
Associate the Concept to the Folios of Extras (Division of Accounts)
We must associate the charges of the Concept RENTA HAB 2nd PAX to the Folios of Extras that we created in the previous step Account 2nd PAX. This is done in Account Control, Division of Accounts.
When running the audit, all the automatic charges of the concept RENTA HAB 2nd PAX will go to the Folios of Extras Account 2nd PAX. You will be able to issue the Statement of Account from the Folios of Extras: