Deposit

Deposit

The nature of the operation Deposit is an increase in banks. It is used to record the company's deposits with the exception of collection deposits. Examples of deposits are repayments of refunds, payment of loans granted to third parties, loans obtained, etc.
The actions you can perform are to enter, modify and delete deposits. Printing the deposit is done by clicking on the Print button. In addition, you can print by pressing the Print Receipt and Print (Blank Sheet) buttons.

Register Deposits

To make the deposit register entry, follow the steps below:
Go to: Administration (Back Office) → Banking → Banking Operations.
To register the deposit, click on the Insert icon in the Banking Operations section.
Enter the information corresponding to the deposit in the Register Banking Operation section in the following fields:
Field
Description
# Account *
Click on the account to which you wish to make the Deposit.
Operation *
Select the Deposit transaction.
Date *
Enter the day of registration of the Deposit. 
Check Message
Not enabled in the Deposit operation.
Deposit to Own Account
Not enabled in the Deposit operation.
When Printing Reduce Balance *
Not enabled in the Deposit operation.
Account Destination
 Not enabled in the Deposit operation.
# Document Transfer
 Not enabled in the Deposit operation.
Change Type
1 is automatically displayed when the selected account is in pesos, but if it is a foreign currency account (dollars), the corresponding exchange rate is entered. This exchange rate is entered in the Daily Foreign Exchange Rate application. 
Supplier
Not enabled in the Deposit operation.
Beneficiary
Not enabled in the Deposit operation.
Purchases Replenishment
Not enabled in the Deposit operation.
# Document *
Number of the document being registered. The field is alphanumeric and can contain up to 20 digits.
# Check
Number of the check being deposited. The field is alphanumeric and can contain up to 20 digits.
Amount *
Amount of the Deposit being deposited.
Comment
Brief description of the transaction being recorded.   
Press the Save button to save the information or the Ignore button to delete the information entered and return to the initial Banking screen.
Enter the details of the accounting entry of the Deposit in the Register Accounting Entry of the Direct Transaction in Banks # section with the corresponding information in the following fields:
Field
Description
Accounting Account *
Select the accounting accounts to be affected in both debit and credit. You can enter the number or name of the account or select from the catalog.
Business Unit ID
Novohit can be implemented for corporations with branches (several business units) or one company. This field will be enabled only if there is more than one business unit, allowing the indicated profit and loss accounts to be assigned to the corresponding business unit.
If it is a balance sheet account (assets, liabilities, equity), the business unit will be assumed by default (it will not be enabled).
Amount *
Enter the amount of the accounting entry being recorded.
Debt *
Automatically displays the checkbox indicating that the detail is a debit. If the detail is a credit, click on the checkbox to deactivate it
Concept
Brief description of the debt in this transaction being recorded.
Press the Add button or the Ignore button to delete the information entered.
 

  * Mandatory fields.
Only if the entry is balanced (total of the debit and credit columns are equal) it can be authorized and subsequently updated.
The entry of bank transactions or transactions is allowed if the accounting entry of the day of registration is not generated. 

Modify Deposits

The deposit can be modified in both the header and the details of the accounting entries at the time of the deposit entry and later before printing.
To make the modifications at the moment of the deposit entry:
Header: Edit or modify the corresponding field in the Register Banking Operation section and then press the Save button.
Details: click on the Edit icon of the detail you wish to modify and then press the Save button.
 

To modify a Deposit at a later date (must be in register status):
Go to: Administration (Back Office) → Banking → Banking Operations.
Locate the Deposit you wish to modify through a search in the Search Banking Operation section or directly in the Banking Operations section.
In the Banking Operations section, click on the Edit icon of the Deposit to which you wish to make changes:
Header: Edit or modify the corresponding field in the Register Banking Operation section and then press the Save button.
Details: click on the Edit icon of the detail you wish to modify and then press the Save button.

Delete Deposits

Deposits can be deleted at the time of entry and after entry.
To delete a deposit at the time of deposit:
Press the Delete button.
Confirm the deletion of the Deposit by pressing the Ok button and you will return to the initial screen.
You can cancel the deletion of the entry by pressing the Cancel button.
If you need to delete or remove an accounting entry detail:
In the Accounting entry of transactions registered in Banks section, select the detail by clicking on the Edit icon.
Click on the Delete button in the Accounting Entry Register of the Direct Transactions in Banks # section.
You can cancel the deletion of the detail by pressing the Ignore button.

To delete a deposit at a later date (must be in register status):
Go to Administration (Back Office)→ Banking → Banking Operations.
Locate the Deposit you wish to delete through a search in the Search Banking Operation section or directly in the Banking Operations section.
In the Banking Operations section, press the Edit icon of the Deposit you wish to delete.
Press the Delete button.
Confirm the deletion of the Deposit by clicking the Ok button and you will return to the initial screen.
If you press the Cancel button, the Deposit deletion will be cancelled, and you will return to the Banking Operations section.

Updated Deposits can be reversed in the Cancel Operations application.

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