Replaces Registered Remission with CFDI
For the purposes of replacing remission with the corresponding invoice, a flexible process was created that helps not to stop the operation, without restricting it based on the sum of the remission versus the amount of the invoice.
The professional criteria of the person who will replace the remission is considered, since he/she has the physical elements to verify the information.
In this application the search and assignment of the CFDI to the inventory registered with already updated remission is performed:
The entry of the inventory is made in the Inventory Management module with the document type Remission Note, at that moment the fiscal document that corresponds to it is not available.
When the CFDI is available, it is imported into the Accounts Payable module in the Import of Electronic Documents from Suppliers.
The professional criteria of the person who will replace the remission is considered, since he/she has the physical elements to verify the information.
In this application the search and assignment of the CFDI to the inventory registered with already updated remission is performed:
The entry of the inventory is made in the Inventory Management module with the document type Remission Note, at that moment the fiscal document that corresponds to it is not available.
When the CFDI is available, it is imported into the Accounts Payable module in the Import of Electronic Documents from Suppliers.
For the purposes of the accounting entry when registering the final invoice by means of XML, it must take into consideration that at the moment of the entry of the inventory by means of a Remission, it already affected the Inventory vs Suppliers accounts, therefore the entry of the invoice that replaces the Remission Note(s) must affect the Suppliers and Taxes accounts if it corresponds. This avoids the double entry of duplicate amounts in accounting.
To view this application please go to Administration (Back Office) → Accounts Payable → Replaced Registered Remission with CFDI
The initial screen shows the following sections:
Search Registered Remission to Replace with CFDI: a search is made for updated remission and invoices which will be replaced according to the selected criteria.
Replaced Registered Remission with CFDI: the remission and invoice to be replaced are selected.
Search Registered Remission to Replace with CFDI
To execute the search for updated documents, both remission and invoices, perform the following steps:
Go to: Administration (Back Office) → Accounts Payable → Replaced Registered Remission with CFDI
Enter the corresponding fields to perform the search:
Field | Description |
Commercial Name | The name of the company or name of the establishment being sought. |
Corporate Name | Legally registered name for tax, legal, commercial, etc. purposes. |
Document Date FROM | Enter dd/mm/yyyy of the debt or start date of the search. Also, you can click on the calendar. |
Document Date TO | Enter dd/mm/yyyy of the debt or end date of the search. Also, you can click on the calendar. |
Period yyyymm | Enter year and month. |
# Suppl. Doc. | Number of the Dispatch Guide/Referral Note/ DTE document to be searched. |
Document Total | Enter the amount of the document. |
Press the Search button.
To associate or enter the UUID, perform the following steps:
The Search Registered Remission to Replace with CFDI section shows the result of the search to replace.
Replaced Registered Remission with CFDI
To associate or enter the UUID, perform the following steps:
Go to: Administration (Back Office) → Accounts Payable → Replaced Registered Remission with CFDI
In the Replaced Registered Remission with CFDI section select by clicking on the Remission to Replace column the Remission(s) and the UUID that corresponds to it.
Click on the Update button.
Repeat the steps to associate the corresponding remission and UUIDs.