Define Packages

This module defines the packages that can be applied to reservations, to enter select: Front Office → Reservations → Define Packages

On the screen you will see three sections with the following information:

1. Add/Edit Packages
2. Search Packages
3. Registered Packages

Add/Edit Packages

Add/Edit Packages section allows creating the package name with the following parameters:

Field	Description
Package	Allows you to select the type of tariff to be used for the package.
Package Name	Defines the package name.
Enable	Indicates whether the package is in operation (enabled).
Currency	Type of currency to be used in the package to be created. Package rates are handled in the same way as room rates, i.e., the rates assigned by the agencies in their seasons are applied and the type of currency depends on the currency of the agency. This allows, among other things, that the same package can be sold at different prices by many agencies depending on the date of sale and avoids having to define the same package many times if you want to sell it at different prices.
Rate per Day	This box has two exclusive functions: Checking this box indicates that the package rate will be charged each day of the booked stay. Unchecking this box indicates that only one charge will be made on the first day and will apply for the total stay.
Buttons	Save: Saves the information entered. Delete: This button appears only when a package is selected for editing and allows deleting the selected package. Ignore: Deletes the changes made and returns the screen to the home screen.

Rate per Day

For the correct application of the packages, there must be coordination between the sales, reservations and reception areas.

Search Packages

This section allows you to search for packages with the following parameters:

Parameters	Description
Package	Type the name of the package to search for.
Status	Select the status in which you want to perform the search: Active: This parameter is the default, it indicates that the search will only include active packages. Inactive: The search will only include inactive packets. All: it is used when the status of the packet to be searched is not known.

Registered Packages

The Registered Packages section lists all the packages you have.

Field	Description
Op	Allows you to select a package to add components.
Invoice Concept	This is the concept that Novohit will use when charging a package to the guest's account.
Package Name	This is the name of the registered package.
Currency	If you specify the currency used in the package, the currency types you can use depend on the currency types used in Novohit.
Total Amount	Displays the value of the package that is equal to the sum of its components.
Per Day	If checked, the checkbox indicates that the package will be charged per day. If not checked, the checkbox indicates that the package will be charged per stay.

To add components to a package you must select it by clicking on the Yellow Pencil icon, the Add/Edit Components of Packages section will be displayed:

Field	Description
Package Name	Displays the name of the selected package.
Component	It is a drop-down list of components; you must select only those with PQT or PRG termination. These concepts are previously defined according to the hotel policies. If you require a new concept, you must request its creation at help.novohit.com.
Its Variable	This checkbox indicates whether the component being added will be able to vary when the package is discounted. It is recommended that at least one component of a package be variable. The Variable parameter will allow you to modify the sales value of the Package, allowing the concept that has the Variable characteristic to absorb the price modification when a discount is made to the package or when an additional surcharge has to be made. If a package component is not assigned as "Variable" the system will have this behavior: if the package is assigned to a room with a rate different from the one defined in this section, the rental charge will not be made, because the system will not find any component that is Variable. It is recommended that this checkbox only applies to the Rent/Room concept and that you add it each time you create a package.
Quantity	The quantity to be considered for each component, for example: In double room the amount should be one (1). In meals the amount could be two (2).
Amount	Enter the amount or rate of the component, this amount must be per unit Novohit automatically performs the calculation depending on the number of components (previous line). Package rates are handled in the same way as room rates, i.e., the rates assigned by the agencies in their seasons are applied and the type of currency depends on the currency of the agency. This allows, among other things, that the same package can be sold at different prices by many agencies depending on the date of sale and avoids having to define the same package many times if you want to sell it at different prices. The price captured in the package definition is used as a basis for re-calculating the price of its components when a different rate is applied to the rate at which it was defined. In other words: the prices defined in this section are to be able to define the percentages of each component, while the package prices in each Season are the selling prices, so that they can be sold at different prices according to each season, just as the rooms. The percentages of each component are used to recalculate the amount of each component item at the time of charging with the new total price of the package.
Button Add Button Ignore Button Delete	Add: Saves the information of the added component. Ignore: Deletes the changes made to leave the form ready to start a new capture. Delete: This button appears only when a component is selected for editing and allows deleting the selected concept.

Remember that when you charge a package you are actually charging each of its components in order to have the income broken down.

Edit Package

Select: Front Office → Reservations → Define Packages

The screen described above will open.

Go to the Registered Packages section and select the package to change by clicking on the Edit Icon located just to the left of the package line.

You will see the package information displayed in the bottom section.

In the Add/Edit Packages window you will be able to modify the Name, Currency, Enable/Disable.

In the Add/Edit Components of Packages window you can add or remove components to the package.

In the Package Components window, you can select components you want to modify or remove.

Disabling a Package

Packages should not be deleted for consistency with those historically reserved.

To disable a package, click on the Edit icon, in the Add/Edit Packages section uncheck the box labeled Enable.

It is not recommended to remove packages as they contain statistical information that can be affected, when you no longer wish to use a package, disable it.

Assign Packages to Seasons

Packages may be assigned to any of the seasons, i.e. a package may have a different value for a High Season than for a Low Season. The assignment of rates to the packages is made according to the procedure for the management of seasons, see the section Rates for Tourist Packages or Programs.

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