Checks

Checks

The nature of the operation Checks is to decrease in banks. Checks can be made to meet the following objectives:
Payments (except suppliers): these are checks issued for payroll, replenishment of fixed funds, transfers between accounts, etc.
Replenishment of expenses: issued in a different name from the suppliers.
Payment to suppliers: payments are made for debts (direct or for the entry of merchandise to inventories) registered in accounts payable.
The actions that can be performed from this application are to enter, modify and delete checks. The printing of the check is done in the
Check Printing application or by pressing the Print button. In addition, you can print the check in receipt format or on a blank sheet by pressing the Print Receipt and Print (Blank Sheet) buttons. 

Register Checks

To register a check, perform the following steps:
Go to: Administration (Back Office) → Banking → Banking Operations.
To register the check, click on the Insert icon in the Bank Operations section.
Enter the information corresponding to the check in the Register Banking Operation section in the following fields:
Field
Description
# Account * 
Click on the account to which the check will be deposited.
Operation *
Select the Check transaction.
Date *
Enter the day of check registration.
Check Message
Click on the check box to print on the check the legend. (Tax legend applicable in Mexico).
Deposit to Own Account
Click on the check box to register a check where a transfer between company accounts is being recorded. For example:
  1. Transfers of bank accounts from different banks.
  2. Bank account transfers from different branches of the same bank.
  3. Account transfers of different currencies, for example from pesos to dollars or viceversa or from the same or different banks.
When Printing Reduce Balance *
Click on the check box so that when the check is printed the amount of the check will be deducted from the balance.
Account Destination
If you clicked on the check box in the "Deposit to own account" field, this field will be enabled to choose the transfer destination account.
# Document Transfer
The document number of the transfer being registered is entered.
Exchange Rate
1 is automatically displayed when the selected account is in pesos. But if it is a foreign currency account (dollars) the corresponding exchange rate is entered. This exchange rate is entered in the Daily Foreign Exchange Rate application.
Supplier
Enter the name of the supplier or click on the list box to select it. Vendors must be entered in the Suppliers Catalog beforehand. This field is chosen when paying accounts registered in the Accounts Payable module. Pressing the Add button will display the Invoices to be Paid Selector section with the invoices pending payment; select the ones that correspond to the payment being registered by clicking on the Save Selection button.
Beneficiary
Enter the name of the person, institution or supplier to whom the check will be issued. These types of payments do not relate to the transactions recorded in Accounts Payable. For example, in the case of transfers, payroll payments, replenishment of purchases, etc.
Purchases Replenishment
Click on the check box to register a check with which the payment of invoices from different suppliers will be made in the name of a person other than the suppliers. In this case the name of the person will be entered in the "beneficiary" field.
When adding, the Search for Registered Debts section will be displayed, where the supplier of the invoices pending payment is entered or selected by clicking on the Search button. In the Invoices to be Paid Selector section, select the invoices to which the payment corresponds by clicking on the check box and register by pressing the Save Selection button. 
Employee Expense Verification
Click on the check box to register a check to be used for the payment of a check for the payment of civil servants' expenses. In this case the name of the person will be entered in the "Beneficiary" field.
When adding, the Expense Voucher section will be displayed where the name is entered or chosen, and the document is registered by pressing the Save button.
# Document *
Number of the document you are registering. The field is alphanumeric and can contain up to 20 digits. 
# Check
Number of the check you are registering. The field is alphanumeric and can contain up to 20 digits.
Amount *
Amount of the check being deposited.
Comment
Brief description of the transaction being recorded.
Press the Add button to save the changes, otherwise click on the Ignore button to delete the entered information and return to the initial Banking Operations screen.
Enter the details of the accounting entry of the check in the Register Accounting Entry of the Direct Transactions in Banks ### section with the corresponding information in the following fields:
Field
Description
Accounting Account *
Select the accounting accounts to be affected both in debit and credit. You can type in the number or name of the account or display the catalog.
Business Unit ID
Novohit can be implemented for corporations with branches (several business units) or one company.
This field will be enabled only if there is more than one business unit, allowing that the income statement accounts that have been indicated will be assigned the corresponding business unit.
If it is a balance sheet account (assets, liabilities, equity) it will assume the business unit by default (it will not be enabled).
Amount *
Enter the amount of the accounting entry to be recorded . 
Debt *
Automatically displays the check box indicating that the detail is a debit. If the detail is a credit, click on the check box to deactivate it.
Concept
Brief description of the debt being recorded.
Press the Add or Ignore button to delete the information entered.

* Mandatory Fields
Only if the entry is balanced (total of debit and credit columns are equal) it can be authorized and subsequently updated.
The entry of bank transactions or transactions is allowed if the accounting entry of the day of registration is not generated.

Modify Checks

Checks can be modified in both the header and the details of the accounting entries at the time of check deposit and after the deposit before printing.
To make the modifications at the time of check deposit: 
Header: In the field of the Register Banking Operation section edit or modify the required field and press the Save button.
Details: Select the detail by clicking on the Edit icon and modify the required fields and press the Save button.

To make subsequent modifications (only in Register Status):
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the check to be modified through a search in the Search Banking Operation section or directly in the Bank Operations section.
Click on the Edit icon of the check to which the changes are to be made in the Bank Operations section.
Header: In the field of the Register Banking Operation section edit or modify the required field and press the Save button.
Details: Select the detail by clicking on the Edit icon and modify the required fields and press the Save button.

Delete Checks

Checks can be deleted the time of entry or later when they have Register Status.
To delete a check at the time of entry:
Press the Delete button.
Confirm the deletion of the check by pressing the Ok button and you will return to the initial screen of Banking Operations.
You can cancel the deletion of the journal entry by pressing the Cancel button.
If you need to delete a registered Journal Entry Detail:
In the Accounting entry of transactions registered in Banks section select the detail by clicking on the Edit icon.
Click on the Delete button in the Accounting Entry Register of the Direct Transactions in Banks # section.
You can cancel the deletion of the detail by pressing the Ignore button. 


To delete a check at a later date (Register Status): 
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the check to be modified through a search in the Search Banking Operation section or directly in the Bank Operations section.
Click on the Edit icon of the check to which the changes will be made in the Banking Operations section.
Press the Delete button.
Confirm the deletion of the check by pressing the Ok button and you will return to the initial Banking Operations screen.
Pressing the Cancel button will cancel the check deletion, returning to the initial screen.


Updated checks can be voided in the Cancel Operation application.

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