Scheduling Payments to Suppliers
This application schedules the payment of debts simultaneously for one or more suppliers and one or more debts, at a specific due date, generating the bank operation [check/wire transfer] and indicating the payment order for the debts with scheduled payment.
The initial screen shows the following sections:
SEARCH PENDING DEBTS to Generate Payment Schedule: the search for debts pending payment is performed by supplier, dates, amount or document number, according to the information entered in the fields, which are the search filters.
Scheduling Payments to Suppliers and Automatic Registration in Banks: Displays the result of the search of debts pending payment.
The payment to the suppliers is managed, being associated to a bank account with a type of operation (check or transfer) at a certain date.
When scheduling payments simultaneously for more than one supplier and more than one debt, the transaction of the operation (check or transfer) will be created in the banking operations application, indicating the payment order in the Register Debts and Transactions application.
By clicking on the header of the labels Supplier, Document Type, Document Date, Due Date, Status, Total or Balance, the information will be displayed in ascending and descending order.
Search Documents
To search for debts for which payment will be generated, follow the steps below:
Go to Administration (Back Office) → Banking → Schedule Payments to Suppliers.
In the section SEARCH PENDING DEBTS to Generate Payment Schedule enter the information in the following fields:
Press the Search button.
The result of the search will be displayed in the Scheduling Payments to Suppliers and Automatic Registration in Banks section.
Scheduling Payments to Suppliers
Scheduling Payments
Upon entering the application, the debts pending payment as of the current date are displayed in the section Scheduling Payments to Suppliers and Automatic Registration in Banks
To schedule payments, follow the steps below:
A Supplier
Go to Administration (Back Office) → Banking → Scheduling Payment to Suppliers.
Perform the search by entering the corresponding fields in the section SEARCH PENDING DEBTS to Generate Payment Schedule, at least one of the following fields:
Fields Description Commercial Name Enter the supplier's trade name or/and press the v icon to select the supplier. Company Name Enter the supplier's company name or click on the inbox and choose by clicking on the supplier. Payment Date Enter the day of payment or select from the calendar.
In the section Scheduling Payments to Suppliers and Automatic Registration in Banks., enter the information in the following fields
Fields Description # Account Select the bank account by clicking on the icon v where the banking operations are generated. Operation Choose the type of bank operation to generate for payment to suppliers.
Entering or selecting a date in the calendar automatically registers or modifies the date of payment.
You can change the amount of the payment by changing the amount in the box
Indicate or select the debts to be paid by pressing the ALL checkbox or each debt checkbox to schedule payment.
Click on the Save Payment Schedule button to generate the transactions.
The Id-Mn Pend column will display the identifier and amount of the generated bank operation.
Several Suppliers
In the section Scheduling Payments to Suppliers and Automatic Registration in Banks by clicking on the ALL box or each debt box to schedule payment.
Click on the Save Payment Schedule button to generate the transactions.
By default, 20 debts are displayed, if necessary, you can increase the number of debts displayed by choosing the number of debts by clicking on the Per Page field in the Payment section.
Accounts Payable
When generating the payment schedule, the payment order field is activated for debts with scheduled payment, in the Register of Debts and Transactions application in the Accounts Payable module.
Banking
In the Banking Operations application, it is generated with the date indicated:
Bank operation check or wire transfer
Accounting entry of the banking operation
Eliminating the bank operation [check/wire transfer] eliminates the debt payment schedule.
To conclude the payment process, the following must be done:
Delete Payment Schedule
The elimination of the payment schedule can be performed in the following applications
Scheduling Payments to Suppliers
Go to Administration (Back Office) → Banking → Scheduling Payments to Suppliers.
In the section Scheduling Payments to Suppliers and Automatic Registration in Banks check the box for ALL or each box of the debts to clear the schedule.
Press the Delete Schedule button
The check or transfer operation is deleted in the Banking Operation application and the Payment Order field is deactivated, releasing the debt for payment.
Banking Operations
Go to Administration (Back Office) → Banking → Banking Operations.
Locate the check or wire transfer through a search in the Search Banking Operations section or directly in the Banking Operations section.
Click the Edit icon of the check or wire transfer to be deleted in the Banking Operations section.
Press the Delete button.
Confirm the deletion by pressing the Ok button and you will return to the initial Banking Operations screen.
Pressing the Cancel button will cancel the deletion, returning to the initial screen.
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