Electronic Accounting - Mexico

Electronic Accounting - Mexico

In compliance with the amendments to the tax code with the publication of the SECOND Miscellaneous Tax Resolution for 2014 published on July 4, 2014, FIFTH AMENDMENTS TO THE MISCELLANEOUS TAX RESOLUTION FOR 2014 and SEVENTH RESOLUTION OF AMENDMENTS TO THE MISCELLANEOUS TAX RESOLUTION published by the SAT on December 8, 2014.
Applicable to all taxpayers who are required to keep accounting records.

Legal Basis

  1. Tax Code (CFF) Art.28,
  2. Tax Code Regulations (RCFF) Art. 34
  3. Miscellaneous Tax Resolution for 2014 Fifth Resolution, Rules I.2.8:1.6; I.2.8:1.7 and I.2.8:1.8.
  4. Miscellaneous Tax Resolution applicable for 2015 Seventh Resolution and Annex 24.

Table of Contents of the Electronic Accounting Manual

As Novohit is an ERP that integrates all business management operations, electronic accounting is integrated into the modules that make up the Administration suite.
Below is a quick guide in Summary Table format that allows you to visualize all the components of Electronic Accounting in an easy and friendly way.
To go deeper into the scope of the development you can click on the LINKS located in the "Application" column.

Accounts Payable

Applications
Description
Addition of the "Bank" field accompanying the "Bank Account" indicated by the supplier for the corresponding payments.
Application for:
  1. Import electronic documents from third parties, called CFDI.
This application, in addition to importing the CFDI automatically registers:
  1. Transactions in the respective Supplier account in the CXP module.
  2. Corresponding accounting entry.
Application to assign UUIDs to Debts and Transactions on debts from previous months that were already updated in the Inventory Control and Accounts Payable modules.
Application to receive the merchandise with the Remittance Note and later replace it by importing the Invoice (XML) from Accounts Payable.

Banking

Application
Description
In the operations of:
  1. "Check" and "Electronic Transfers", the following fields were added for the beneficiary field:
  2. RFC, Bank Account and Bank.
  3. The operation "Operation Deposit" was enabled:
  4. "Deposit Operation" to record the deposits of payments received in Cash and Card for the issuance of CFDIs coming from the modules of the Receiving Cashier and Point of Sales Cashier. In this way, the UUIDs issued at the Front and the POS are linked to the bank deposits.

Inventory Management

Application
Description
Application for:
  1. Import the headers of electronic documents from suppliers.

Configurations

Application
Description
The "Nature" field was added at Levels 1, 2 and 3 (Class, Group and Account), which are required by the technical specifications for the issuance of the Accounting Catalog in XML format.
A registration application was created:
  1. Catalog of Accounts Grouping Code of the SAT published in Annex 24 of the Technical Resolution of the Miscelánea Fiscal for 2014.
In order to facilitate the linking of our own Catalog with the SAT's Catalog, the SAT's Account Grouping Catalog was registered.
Entry of the SAT Account Grouping field in the applications:
  1. Accounting Catalog Levels Groups for Presentation Accounts.
  2. Accounting Catalog Affectable Accounts for the Subaccounts and Auxiliary Accounts.
Additional Configurations as indicated in the Miscellaneous ResolutionRegistration already made by Novohit of:
  1. Currencies indicated by SAT linking them to the ISO 4217 table used in Novohit.
  2. Bank codes indicated in Annex 24.

General Accounting

Application
Description
Generation of XML files: Reports can be generated with the accounts registered in Novohit or SAT. The option of GENERATING AN XML FILE WITH SAT ACCOUNTS is only for verification purposes of the XML document. The accounts that are SENT MUST BE the TAXPAYER'S ACCOUNTS, the ones registered in Novohit. If you SEND the XML file with the SAT accounts when validating it, it will show error messages.
  1. Chart of Accounts.
  2. Trial Balance:
    1. ONLY the accounts that HAVE the Code linking them to the SAT Catalog will be inserted in the XML file. If these accounts are not included, the XML file of the Balance Sheet may generate a DISCONTINUED XML file.
  3. Policies