Define Seasons and Rates by Currency HotelRSV
The creation of Seasons (rates and period restrictions) is very similar to Novohit with the exception of the handling of Currencies and Promotions.
Save time: Remember that you can Synchronize Rates and Restrictions from Novohit by following this guide: Synchronization between hotelRSV and Novohit PMS.
Remember, it is possible to determine Guarantees for Reservations (Payment Methods)according to the Season Level. This is useful to determine if any form of payment will apply according to certain conditions (e.g. Payment with Credit Card mandatory for Non-Refundable). See: Guarantees for Reservations (Payment Methods).
IMPORTANT
It is recommended to make all changes of Rates and Restrictions in Novohit taking full advantage of the Synchronization between NOVOHIT and HOTELRSV.
It is not necessary to register Seasons in HotelRSV, you can do it in Novohit and Synchronize with HOTELRSV.
Types of Currencies (Rates in Different Currencies)
In hotelRSV, the different currencies are managed at the level of "Agencies", each agency manages its own currency, so to have different currencies you must register a new agency, assign the currency and configure the seasons. To perform this procedure, you must contact our support team via help.novohit.com.
HotelRSV Taxes
Rate taxes are configured at the Agency level (currency). The configurations can be:
A) Agency rates With Tax or Without Tax.
B) Agency with rates with Tax included in the rate or Tax NOT included in the rate.
However, in order to avoid doubts or common conflicts with guests who complain about undeclared rates or values, regardless of the tax configuration in the Agency, all public applications with which the client/guest interacts will always show the total rates with taxes and the corresponding breakdowns. It is recommended to add all the necessary clarifications in Rate Types and Reservation Terms and Conditions,
Automatic Conversion: When rates are synchronized from HotelRSV with Novohit, the systems will automatically calculate the tax of the rate according to the configuration of the Agency in Novohit, that is, the system will automatically calculate the applicable tax in Novohit regardless that the configurations are different between hotelRSV and Novohit.
Select the type of currency: to do so, select the agency or company to which you want to assign seasons from the drop-down list in the Search Agency section and click on the Search button.
If the currency type has seasons they will be shown in the section Set Season For, otherwise they will be shown blank with the indication "No Records". Below it will be the Insert icon, click on it to start a new record.
For the Booking Engine to work properly, there must always be a rate available (active and valid) for a given date. If there is more than one, they must be applied in different conditions, for example: "weekend", "midweek", etc.
Assign Promotions to the Season
Once the promotion has been created in Define Promotions - SPLENDIDUS to activate it in the hotelRSV booking engine you must select it in:
Field | Description |
Promotion | You must select the promotion to be activated in the multi-selector. |
Add | Button to add promotion to season. |
Ignore | Button to ignore and not add any Promotion. |
You can add more than one promotion in a season.
Example of a view of all seasons with assigned promotions:
Example of a Promotion Code Assigned to a Season: 
In the Section Rates X Room Type for... next to the field "Room Rate" when loading a promotion in the field "Room Promotion Rate" the rate will be automatically broken down according to the % discount charged in the promotion. See Define Promotions – SPLENDIDUS.
Rate Assignment, Restrictions and Derivations
Total Rates:
Bulk Update of hotelRSV (Massive Modifications of Rates and Seasonal and Derivative Restrictions):
In this section you will be able to make massive modifications per day in the season being edited. The changes will be reflected in Apply Conditions By Periods. Registered rates and restrictions will take precedence over Seasons.
By default, all boxes will be empty and unchecked, indicating that the season's Total Rates will apply and no restrictions apply.
Operation of "Apply conditions by periods":
From: Select the start date on which you will make the mass changes. It must be a date that is within the range of the season. By default the start date of the season will be selected.
To: Select the end date on which you will perform the mass modifications. It must be a date that is within the range of the season. By default the start date of the season will be selected.
Rate Type: Select the Tariff Type in which you will perform the bulk modifications.
For each Room Type:
- Apply check the box that corresponds to the data you wish to modify massively. Example: if you need to add or modify an amount for Room Rate, you must enable the Apply checkbox in the same line of Room Rate.
- Conditions to be applied:
- Room Rate: Use this box to massively modify the rate. The Apply checkbox must be checked for the changes to take effect.
- You can enter a numerical amount to indicate which rate will be applied. This rate will be the one that will be applied instead of the global rate of the season.
- Or, you can leave blank to remove the daily rates, and therefore only the season's Global rates will apply.
- MinStay (Minimum Stay): Indicate the minimum number of nights for the stay. Empty = 1 = no restriction.You can leave blank to remove restrictions. The Apply checkbox must be checked for the changes to take effect.
- LOS (Length Of Stay): Indicate the exact number of nights for the stay. Empty = no restriction. You can leave blank to remove restrictions. The Apply checkbox must be checked for the changes to take effect.
- CLOSE: Indicate whether the night will be closed. Checkbox active = Night closed. Checkbox deactivated = Night open.The Apply checkbox must be active for the changes to take effect.
- CTA (Close to Arrival): Indicate if the night will be closed for Arrival. Checkbox active = Night closed for Arrival. Checkbox deactivated = Night open for Arrival.The Apply checkbox must be checked for the changes to take effect.
- CTD (Close to Departure): Indicate if the night will be closed for Departure. Checkbox active = Night closed for Departure. Checkbox deactivated = Night open for Departure.The Apply checkbox must be active for the changes to take effect.
- All Week | Sun Mon Mon Tue Tue Wed Wed Thu Fri Sat: Check the boxes for the days of the week on which the changes will apply. If any day is unchecked, no changes will apply for that day of the week in the selected From/To range or period.
If you want to add a fee or restriction: enter the amount or check the box; if you want to remove a fee or remove a restriction and leave the default value at the global level of the season, delete the content of the box. In both cases, you must leave the Applies checkbox active on the line in question for the changes to take effect.
Attention:
LOS = Length of Stay, refers to exact number of nights of stay. LOS = 3 is exactly 3 nights, no more, no less.
MinStay = Minimum Stay, refers to a minimum number of nights of stay.
MinStay = 3 means 3 or more nights.
CTA = Close to Arrival, means that the stay cannot start on that day. The night is not closed and can be booked, as long as the stay does not start (check-in) on that day.
CTD = Close to Departure, meaning that the stay cannot end on that day. The night is not closed and can be booked, as long as the stay does not end (check-out) on that day.
If you want to add a minimum (or exact) number of nights of stay: enter the number of nights; if you want to remove the LOS restriction and leave the default value at the global level of the season: remove the content of the box.
Close or Closed Night
If you want to close the night for this type of room: activate or check the Close checkbox; if you want to remove the Close restriction and leave the default value at the global level of the season: uncheck the checkbox.
Select the day of the week or the whole week.
Press the Apply Conditions By Period button.
Remember: by clicking on Apply Conditions Per Period, changes will be executed for this season and for Derived Seasons (if applicable).
If your internet speed is too low or below our WAN standards this may affect data delivery. Make sure you meet the WAN requirements.
Once the process is complete, the page will reload, the changes will be reflected in the Rates and Restrictions per Day and Room Type grid or table for Agency.
Examples of Bulk Update Conditions
To Close from Sunday to Thursday select the row Close both columns and continue with the other steps
To Open Friday and Saturday, select Close the first column and leave the second column unselected. Then proceed with the other steps.
Management of Rates by Season, Restrictions by Room Type, by Rate Type and by Day:
In this section you can edit Rates and Restrictions by day, by Room Type and by Rate Type.
Select the Rate Type to be modified.
For each Room Type and for each day:
- Room Rate: Use this checkbox to massively modify the rate. The Apply checkbox must be active for the changes to take effect.
- You can enter a numerical amount to indicate which rate will be applied. This rate will be the one that will be applied instead of the global rate for the season.
- Or, you can leave blank to remove the daily rates, and therefore only the season's Global rates will apply.
- MinStay (Minimum Stay): Indicate the minimum number of nights for the stay. Empty = 1 = no restriction.You can leave blank to remove restrictions. The Apply checkbox must be active for the changes to take effect.
- LOS (Length Of Stay): Indicate the exact number of nights for the stay. Empty = no restriction. You can leave blank to remove restrictions. The Apply checkbox must be active for the changes to take effect.
- CLOSE: Indicate whether the night will be closed. Checkbox active = Night closed. Checkbox deactivated = Night open.The Apply checkbox must be checked for the changes to take effect.
- CTA (Close to Arrival): Indicate if the night will be closed for Arrival.Checkbox active = Night closed for Arrival. Checkbox deactivated = Night open for Arrival.The Apply checkbox must be checked for the changes to take effect.
- CTD (Close to Departure): Indicate if the night will be closed for Departure. Checkbox active = Night closed for Departure. Checkbox deactivated = Night open for Departure.The Apply checkbox must be checked for the changes to take effect.
- All Week | Sun Mon Tue Tue Wed Wed Thu Fri Sat: Check the boxes for the days of the week on which the changes will apply. If any day is unchecked, no changes will apply for that day of the week in the selected From/To range or period.
If you need to make multiple changes, use the hotelRSV Bulk Update (bulk modifications of Rates and Seasonal and Derivative Restrictions) described in the previous section to save time.